Dynamic Office Administrator & Bookkeeping Specialist

WYE Electric; Chandler (AZ); Sur place; USD 32 000 - 39 000; Plein temps

Avantages offerts par ce poste

401k

Paid Holidays

Paid Time Off

Health Insurance

Dental Insurance

Vision Insurance

Résumé du poste

WYE Electric, Inc is seeking a full-time Office Administrator to support daily administrative operations of a commercial electrical construction company. The role combines front office tasks with data entry and bookkeeping responsibilities, requiring multitasking in a fast-paced environment.

You will be the “Director of First Impressions,” greeting visitors and coordinating office workflow while ensuring accuracy in financial processes and vendor communications.

Qualifications

• High School Diploma or equivalent.
• Strong computer skills.
• Proficient in Accounts Payable.
• Proficient with Microsoft Office and QuickBooks.
• Excellent verbal and written communication skills.
• Strong time management skills.
• Extremely organized.
• Ability to handle multiple projects simultaneously.
• Demonstrates accuracy while meeting deadlines.
• Can-do attitude.
• Independent and self-motivated.
• Full Time/In Office.

Responsabilités

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls, take messages, handle mail and correspondence.
• Greet and assist visitors in a professional and friendly manner.
• Perform clerical duties such as filing, photocopying, scanning documents, building job files.
• Process accounts payable invoices and ensure accurate coding and entry into the accounting system.
• Review and reconcile vendor statements to ensure all invoices are accounted for and paid in a timely manner.
• Prepare and process check runs, ensuring accuracy and adherence to payment terms.
• Respond to vendor inquiries and resolve any discrepancies or issues.
• Maintain office supplies inventory and place orders when necessary.
• Handle sensitive information in a confidential manner.
• Assist with document preparation, including formatting, editing, and proofreading.
• Organize and maintain physical and digital files.

Connaissances

Strong computer skills

Excellent verbal and written skills

Strong time management

Extremely organized

multitasking / multiple projects

Accuracy under deadlines

Can-do attitude

Independent and self-motivated

Accounts Payable

Formation

High School Diploma or equivalent

Outils

Microsoft Office Suite

Intuit/QuickBooks

Description du poste

WYE Electric, Inc is seeking a full-time Office Administrator to support daily administrative operations of a commercial electrical construction company. The role combines front office tasks with data entry and bookkeeping responsibilities, requiring multitasking in a fast-paced environment.

You will be the “Director of First Impressions,” greeting visitors and coordinating office workflow while ensuring accuracy in financial processes and vendor communications.