Dynamic Lower School Admin & Events Specialist

Chinese American International School; San Francisco, Northern (CA, KY); Hybrid; USD 39,000 - 47,000; Full time

Job summary

Chinese American International School in San Francisco seeks an organized Administrative Assistant for the Lower School. You will support the Lower School Director, coordinate events, manage attendance, and assist with scheduling, records, and purchasing.

The role requires 2–3 years of admin experience, proficiency with MS Office and Google Workspace, and the ability to maintain confidentiality in a school setting. On-site position with a collaborative, family-focused environment.

Qualifications

• 2–3 years of administrative/clerical work experience.
• Initial and continued tuberculosis clearance.
• Initial and continued criminal background clearance by DOJ and FBI.
• Proficiency in MS Office Suite, Google Applications and Mac basics.
• CPR and First Aid Certification (preferred).
• Work experience and familiarity with independent school (preferred).

Responsibilities

• Class Coverage: cover classes during teacher absences, often using Swing.
• Attendance: notify families of excessive absences or tardies.
• Coordinate events: Back to School Night, conferences, Halloween Parade, Photo Day, etc.
• Scheduling: manage calendars for lower school faculty and Director.
• Registrar duties: maintain student files and send transcripts as needed.
• Purchasing: buy materials and supplies per procedures.
• Processes & Protocols: support hiring, safety drills, and SOP updates.

Skills

Highly organized

Excellent oral and written comms

Outstanding customer service

Time management

Education

Associate's or bachelor's degree

Tools

MS Office Suite

Google Applications

Mac basics

Job description

Chinese American International School in San Francisco seeks an organized Administrative Assistant for the Lower School. You will support the Lower School Director, coordinate events, manage attendance, and assist with scheduling, records, and purchasing.

The role requires 2–3 years of admin experience, proficiency with MS Office and Google Workspace, and the ability to maintain confidentiality in a school setting. On-site position with a collaborative, family-focused environment.