Dynamic Lower School Admin & Events Coordinator

Pembroke Hill School; Kansas City (MO); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement match (up to 8%)

PHS tuition remission

Free lunch

Job summary

Pembroke Hill School in Kansas City, MO seeks a full-time Administrative Assistant, Lower School, to provide direct support to the Lower School Division Head and collaborate with the Primary Building team. The role involves coordinating calendars, communications, events, and day-to-day office operations for students, families, and teachers.

Strong organizational and communication skills are required, with the ability to work in-person and engage with elementary students.

Qualifications

• HS Diploma or equivalent required.
• 1–2 years of administrative assistant experience in a busy office.
• Demonstrated knowledge of MS Office & Google Suite; strong organizational skills.

Responsibilities

• Provide administrative support to the Lower School Division Head, including scheduling, correspondence, reports, events, and calendar management.
• Monitor building entry, visitor check-in/out, and coordinate safety drills with Security.
• Manage office organization, mail, lost & found, and substitute coverage via Frontline; track time sheets and leave.
• Coordinate scheduling, tours, and communications with Admissions; liaise with Facilities; arrange food service and emergency drill calendars.
• Support LS faculty with field trip logistics, emergency substitute plans, and staff resources; assist with grade-level communications.
• Facilitate student arrivals/departures, assist nurse with basic first aid, maintain student records, and coordinate photos and ID badges for field trips.
• Oversee building readiness, support division events, and coordinate 4th Grade Safety Patrol; assist Summer Program Director with operations.

Skills

Organizational skills

Communication skills

Interacting with elementary students

Education

HS Diploma or equivalent

Tools

MS Office (Word, Excel)

Google Suite

Job description

Pembroke Hill School in Kansas City, MO seeks a full-time Administrative Assistant, Lower School, to provide direct support to the Lower School Division Head and collaborate with the Primary Building team. The role involves coordinating calendars, communications, events, and day-to-day office operations for students, families, and teachers.

Strong organizational and communication skills are required, with the ability to work in-person and engage with elementary students.