Dynamic Litigation Practice Assistant

FBT Gibbons; Columbus (OH); On-site; USD 43,000 - 65,000; Full time

Benefits offered by this job

Health care coverage (medical, dental,

Vision coverage

Life insurance

Short- and long-term disability

Paid parental leave

Employee wellbeing programs

401(k) retirement plan with employer 4

Job summary

FBT Gibbons LLP is seeking a Legal Practice Assistant to support attorneys and timekeepers with complex duties in a fast-paced environment. You will draft and format legal documents, manage filings, and coordinate calendars across matters while ensuring accuracy and confidentiality.

The role requires a high school diploma, 3+ years of practice support experience, and strong proficiency in Microsoft Office; experience with the CST workflow is essential for daily tasks and collaboration with the

Qualifications

• 3+ years of legal practice assistant experience required.
• Prior litigation experience required.
• Highly proficient in Microsoft Office software programs.
• Ability to learn and apply CST workflow application and firm software proficiently.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.

Responsibilities

• Understand the specific needs and business of the practice areas.
• Manage the business intake process, run adversary searches, draft screening memos and engagement letters, and open new files.
• Prepare, revise, and format legal documents and correspondence using various software applications and according to instructions.
• Proofread documents and correspondence for content, spelling, grammar, language usage, and punctuation, and save documents in final form.
• Prepare documents and applicable fees for electronic filings as needed, and according to instructions. E‑file documents with federal and state courts and other agencies.
• Maintain and manage timekeeper calendars, including court docket deadlines, conferences, teleconferences, depositions, and other meetings as requested.
• Assist as needed with projects, overflow work, administrative work, and other duties to provide support and to help with the workloads of attorneys, peers, and other colleagues throughout the firm.
• Manage administrative tasks as requested, including, but not limited to, processing and distributing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client billing statements.
• Use the CST workflow application to enter and to manage support requests, providing proactive communication with the attorney or other timekeeper from start to completion of the task.
• Navigate the CST workflow application with a proficient level of skill while prioritizing and completing the tasks efficiently.
• Regularly monitor the task queue upon completing assignments to identify and take on new tasks in a timely manner, minimizing delays in tasks completion and supporting consistent workflow.
• Evaluate task urgency and workload capacity to offer availability when appropriate, accepting assignments that align with current expertise while also identifying and participating in training opportunities to expand capabilities and support overall team efficiency.
• Assist the timekeepers and the team with projects, overflow work, administrative work, and other duties to provide support with a positive and collaborative approach to working with others.
• Serve as a resource to teammates while demonstrating the willingness to mentor and share knowledge.

Education

High school diploma or equivalent

Tools

CST workflow application

Microsoft Office

Job description

FBT Gibbons LLP is seeking a Legal Practice Assistant to support attorneys and timekeepers with complex duties in a fast-paced environment. You will draft and format legal documents, manage filings, and coordinate calendars across matters while ensuring accuracy and confidentiality.

The role requires a high school diploma, 3+ years of practice support experience, and strong proficiency in Microsoft Office; experience with the CST workflow is essential for daily tasks and collaboration with the