Legal Practice Assistant — Dynamic Litigation Support

FBT Gibbons; San Francisco (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health care coverage (medical, dental,

vision)

Life insurance

Short‑ and long‑term disability

Paid parental leave

Employee wellbeing and EAP programs

Paid time off

401(k) retirement plan with employer,

Job summary

FBT Gibbons LLP is a national law firm seeking a Legal Practice Assistant to support attorneys and timekeepers with complex, specialized duties. The role is part of the Shared Team, delivering dedicated administrative and legal support across the firm.

The ideal candidate is proactive, detail-oriented, client-service driven, and capable of managing multiple priorities with discretion in a fast-paced legal setting. Strong organizational skills and communication are essential.

Qualifications

• 3+ years of legal practice assistant experience required.
• Prior litigation experience, including state and federal e‑filing experience, required.
• Highly proficient in Microsoft Office software programs.
• Ability to learn and apply CST workflow application at a proficient level.
• Ability to organize and prioritize numerous tasks in a fast-paced environment.

Responsibilities

• Understand the specific needs and business of the practice areas.
• Manage the business intake process, run adversary searches, draft engagement letters, and open new files.
• Prepare, revise, and format legal documents and correspondence using various software applications; proofread for content, spelling, grammar, language usage, and punctuation.
• Prepare documents and applicable fees for electronic filings; e-file documents with federal and state courts and other agencies.
• Maintain and manage timekeeper calendars, including court deadlines, conferences, depositions, and other meetings.
• Assist with projects, overflow work, administrative work, and other duties to support attorneys and colleagues.
• Manage administrative tasks including mail, audit letter responses, expense reports, check requests, and client billing statements.
• Navigate the CST workflow application proficiently and communicate with attorneys from start to finish of tasks.
• Monitor task queue regularly to identify new tasks and maintain workflow.
• Evaluate task urgency and capacity, participate in training to expand capabilities.
• Serve as a resource to teammates and mentor others.

Skills

Microsoft Office

Communication skills

Time management

Attention to detail

Team player

Discretion

Education

High school diploma or equivalent

Tools

CST workflow application

Job description

FBT Gibbons LLP is a national law firm seeking a Legal Practice Assistant to support attorneys and timekeepers with complex, specialized duties. The role is part of the Shared Team, delivering dedicated administrative and legal support across the firm.

The ideal candidate is proactive, detail-oriented, client-service driven, and capable of managing multiple priorities with discretion in a fast-paced legal setting. Strong organizational skills and communication are essential.