Legal Practice Assistant: Fast-Paced Litigation Support

FBT Gibbons; Santa Ana (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health care coverage (medical, dental,

Life insurance

Short‑ and long‑term disability

Paid parental leave

Employee wellbeing and EAP programs

Paid time off

401(k) retirement plan with employer

Job summary

FBT Gibbons LLP in Santa Ana, CA, seeks a proactive Legal Practice Assistant to support our attorneys and timekeepers in a fast‑paced environment. You will handle intake, draft letters, manage filings, and maintain calendars while delivering high‑quality administrative and legal support across the firm.

Ideal candidates bring 3+ years of legal practice assistant experience, strong proficiency in Microsoft Office, and the ability to learn CST workflow applications quickly to help the team meet

Qualifications

• High school diploma or equivalent.
• 3+ years of legal practice assistant experience.
• Experience with state and federal e-filing.
• Proficient in Microsoft Office.
• Ability to learn CST workflow app.

Responsibilities

• Manage business intake, run adversary searches, draft engagement letters, and open new files.
• Prepare and format legal documents and correspondence, proofread, and save final copies.
• E-file documents with federal and state courts and agencies.
• Maintain timekeeper calendars, including court deadlines and meetings.
• Support attorneys and timekeepers across the firm.

Skills

Client service

Organizational skills

Communication skills

Teamwork

Education

High school diploma or equivalent

Tools

CST workflow application

Microsoft Office

Job description

FBT Gibbons LLP in Santa Ana, CA, seeks a proactive Legal Practice Assistant to support our attorneys and timekeepers in a fast‑paced environment. You will handle intake, draft letters, manage filings, and maintain calendars while delivering high‑quality administrative and legal support across the firm.

Ideal candidates bring 3+ years of legal practice assistant experience, strong proficiency in Microsoft Office, and the ability to learn CST workflow applications quickly to help the team meet