Dynamic Legal Practice Assistant

FBT Gibbons LLP; Louisville (KY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Parental leave

401(k) with employer match

Job summary

FBT Gibbons LLP is seeking a Legal Practice Assistant to support attorneys and timekeepers with complex legal duties. The ideal candidate is proactive, detail-oriented, and excels in a fast-paced environment.

Responsibilities include managing intake, drafting memos, preparing documents, and maintaining calendars. The role requires strong organization and professional communication to deliver high-quality service while handling confidential information with discretion.

Qualifications

• 3+ years of legal practice assistant experience required.
• Highly proficient in Microsoft Office software programs.
• Ability to learn and apply CST workflow application at a proficient level.

Responsibilities

• Understand the specific needs of the practice areas and provide dedicated support.
• Manage business intake, conduct adversary searches, draft screening memos and engagement letters, and open new files.
• Prepare, revise, and format legal documents and correspondence; proofread for content, spelling, grammar, and punctuation.
• Maintain and manage timekeeper calendars with court deadlines and meetings.
• Assist with projects, overflow work, and administrative tasks to support attorneys and colleagues.
• Process and distribute mail, prepare audit letter responses, and review client billing statements.

Skills

Legal office experience

MS Office

CST workflow

Team player

Education

High school diploma

Tools

CST workflow application

Job description

FBT Gibbons LLP is seeking a Legal Practice Assistant to support attorneys and timekeepers with complex legal duties. The ideal candidate is proactive, detail-oriented, and excels in a fast-paced environment.

Responsibilities include managing intake, drafting memos, preparing documents, and maintaining calendars. The role requires strong organization and professional communication to deliver high-quality service while handling confidential information with discretion.