Legal Practice Assistant: Dynamic Litigation Support

FBT Gibbons; Newark (NJ); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short- and long-term disability

401(k) with employer matching

Paid parental leave

Employee wellbeing and EAP

Job summary

FBT Gibbons LLP seeks a highly organized Legal Practice Assistant to support attorneys and timekeepers in complex legal duties. Real estate experience and litigation exposure are strongly preferred; candidates must be proactive, client-focused, and detail-oriented.

Responsibilities include handling mail, expenses, invoices, file openings, e-filing, calendar management, travel and meeting logistics, and collaborative support across practice areas in Newark, NJ.

Qualifications

• High school diploma or equivalent.
• Minimum of three years of legal assistant experience required. Real estate experience strongly preferred.
• Prior litigation experience preferred.
• Highly proficient in Microsoft Office software programs.

Responsibilities

• Understand the specific needs and business of the practice areas.
• Manage administrative tasks such as mail processing, expense reports, check requests, and reviewing client invoices and billing statements.
• Manage the business intake process, draft engagement letters, open new files and provide team support.
• Prepare and format legal documents and correspondence; proofread for content, spelling and grammar.
• Prepare and e-file documents with applicable fees; liaise with courts as needed.
• Manage calendars, travel arrangements, and coordination of meetings and logistics.
• Support client development activities and provide direct assistance to clients.

Skills

Legal knowledge

Organization

Microsoft Office

Communication

Teamwork

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

FBT Gibbons LLP seeks a highly organized Legal Practice Assistant to support attorneys and timekeepers in complex legal duties. Real estate experience and litigation exposure are strongly preferred; candidates must be proactive, client-focused, and detail-oriented.

Responsibilities include handling mail, expenses, invoices, file openings, e-filing, calendar management, travel and meeting logistics, and collaborative support across practice areas in Newark, NJ.