Dynamic Legal Scheduling Pro (Depositions & Hearings)

Mullen & Filippi, LLP; Walnut Creek (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

401(k) retirement plan

Job summary

Mullen & Filippi, LLP in Walnut Creek, CA is seeking a full-time Scheduling Coordinator to support attorneys in a paperless, efficient environment. You will manage depositions, court hearings, and medical exam scheduling, ensuring timely confirmations and thorough documentation.

The role requires strong Word/Outlook skills, ability to learn the case management software, excellent writing and proofreading, and sharp organizational and time-management abilities to prioritize tasks in a fast-paced

Qualifications

• Proficient in Microsoft Word and Outlook.
• Able to learn the firm's case management software.
• Confident, articulate and well-spoken with good writing skills.
• Able to proofread and edit documents.
• Strong organizational skills with the ability to identify urgency and prioritize tasks.
• Ability to manage time and display problem-solving skills.

Responsibilities

• Schedule and coordinate depositions, medical exams and other court designated hearings for attorneys.
• Confirm appointments in writing.
• Maintain diaries and follow-up on pending calendar items as necessary.
• Look up, input or document information in a case management system.
• Provide general administrative and clerical support to attorneys and staff including opening files, indexing files and providing back-up to the receptionist.

Skills

Written communication

Oral communication

Time management

Organization

Proofreading

Problem-solving

Tools

Microsoft Word

Outlook

Case management software

Job description

Mullen & Filippi, LLP in Walnut Creek, CA is seeking a full-time Scheduling Coordinator to support attorneys in a paperless, efficient environment. You will manage depositions, court hearings, and medical exam scheduling, ensuring timely confirmations and thorough documentation.

The role requires strong Word/Outlook skills, ability to learn the case management software, excellent writing and proofreading, and sharp organizational and time-management abilities to prioritize tasks in a fast-paced