Scheduling Coordinator

Mullen & Filippi, LLP; Walnut Creek (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

401(k) retirement plan

Job summary

Mullen & Filippi, LLP in Walnut Creek, CA is seeking a full-time Scheduling Coordinator to support attorneys in a paperless, efficient environment. You will manage depositions, court hearings, and medical exam scheduling, ensuring timely confirmations and thorough documentation.

The role requires strong Word/Outlook skills, ability to learn the case management software, excellent writing and proofreading, and sharp organizational and time-management abilities to prioritize tasks in a fast-paced

Qualifications

• Proficient in Microsoft Word and Outlook.
• Able to learn the firm's case management software.
• Confident, articulate and well-spoken with good writing skills.
• Able to proofread and edit documents.
• Strong organizational skills with the ability to identify urgency and prioritize tasks.
• Ability to manage time and display problem-solving skills.

Responsibilities

• Schedule and coordinate depositions, medical exams and other court designated hearings for attorneys.
• Confirm appointments in writing.
• Maintain diaries and follow-up on pending calendar items as necessary.
• Look up, input or document information in a case management system.
• Provide general administrative and clerical support to attorneys and staff including opening files, indexing files and providing back-up to the receptionist.

Skills

Written communication

Oral communication

Time management

Organization

Proofreading

Problem-solving

Tools

Microsoft Word

Outlook

Case management software

Job description

Description

Mullen & Filippi provides comprehensive legal services to California employers on issues arising from workplace injuries and other employment related concerns. We are an established and reputable law firm with fifteen offices throughout the state. Our employees are offered an excellent benefit package, including a 401(k)-retirement plan.

Our office currently has a full-time opening for an outgoing, professional Scheduling Coordinator. We work in a paperless environment, which uses minimal physical paper and instead uses primarily digital documents.

PROFESSIONAL RESPONSIBILITIES

• Schedule and coordinate depositions, medical exams and other court designated hearings for attorneys.
• Confirm appointments in writing.
• Maintain diaries and follow-up on pending calendar items as necessary.
• Look up, input or document information in a case management system.
• Provide general administrative and clerical support to attorneys and staff including opening files, indexing files and providing back-up to the receptionist.

Requirements

REQUIRED SKILLS

• Proficient in Microsoft Word and Outlook. Tech savvy with ability to learn the firm's case management software.
• Confident, articulate and well-spoken with good writing skills
• Able to proofread and edit documents
• Strong organizational skills with the ability to identify urgency and prioritize tasks accordingly.
• Ability to manage time and display problem solving skills.
• Position requires sitting for up to 6 hours per day while keyboarding and physical activity including, but not limited to bending, stooping, walking, reaching, repetitive motions and lifting of up to 10 pounds.

Why Join Us?

• Supportive team environment with opportunities to learn and grow.
• Gain firsthand experience in a professional legal setting.
• Contribute to meaningful work that directly supports legal processes and client outcomes.

Disclaimer

The job duties listed herein are not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify, assign, or remove tasks as needed.

Salary Range: $19 to $21 per hour. Actual compensation will depend on experience and skills.

Mullen & Filippi is committed to equal employment opportunity and providing reasonable accommodation to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

The firm is an equal opportunity employer.