Remote Deposition Coordinator | Legal Scheduling Pro

The Hartford; New York (NY); Remote; USD 50,000 - 75,000; Full time

Job summary

The Hartford in New York City is seeking a Deposition Coordinator to support a team of attorneys in a fast-paced legal environment. This role is responsible for scheduling depositions, managing calendars, and coordinating with clients, opposing counsel, court reporters, and other stakeholders to secure mutually available dates.

Responsibilities include maintaining accurate records in case management systems, generating notices and letters, tracking deposition outcomes, and ensuring compliance

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Minimum of 3 years of legal administrative support experience and knowledge of NY litigation practices.
• Experience managing calendars and scheduling in a fast-paced environment.
• Strong written and verbal communication, and ability to handle confidential information.

Responsibilities

• Coordinate and schedule depositions for 15 attorneys in a high-volume practice.
• Manage deposition calendars and the office master calendar.
• Communicate with attorneys, clients, opposing counsel, court reporters, and others to confirm dates.
• Monitor upcoming depositions and resolve scheduling conflicts.
• Enter and maintain deposition information in case management systems.
• Generate notices and scheduling letters using templates.
• Track deposition outcomes and status changes; update systems accordingly.

Skills

Deposition scheduling

Calendar management

Outlook proficiency

Microsoft Office

Stakeholder communication

Education

High school diploma or equivalent

Associate degree preferred

Tools

Case management systems

Document management systems

Job description

The Hartford in New York City is seeking a Deposition Coordinator to support a team of attorneys in a fast-paced legal environment. This role is responsible for scheduling depositions, managing calendars, and coordinating with clients, opposing counsel, court reporters, and other stakeholders to secure mutually available dates.

Responsibilities include maintaining accurate records in case management systems, generating notices and letters, tracking deposition outcomes, and ensuring compliance