Litigation Practice Assistant — Efficient, Detail‑Oriented Support

FBT Gibbons; Los Angeles (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health care coverage (medical, dental,

Vision

Life insurance

Short‑ and long‑term disability

Paid parental leave

Employee wellbeing and EAP

Paid time off

401(k) retirement plan with employer 2

Job summary

FBT Gibbons LLP in Los Angeles seeks a Legal Practice Assistant to support attorneys and non‑partners with complex legal duties. This role works with the Shared Team to provide dedicated administrative and legal support across the firm.

The ideal candidate is proactive, detail‑oriented, and capable of managing multiple priorities in a fast‑paced environment while maintaining discretion and professionalism. Strong organizational skills and client service mindset are essential.

Qualifications

• High school diploma or equivalent is required.
• 3+ years of legal practice assistant experience required.
• Prior litigation experience, including state and federal e‑filing experience, required.
• Highly proficient in Microsoft Office software programs.
• Ability to learn CST workflow application at a proficient level.

Responsibilities

• Understand the specific needs of the practice areas and assist accordingly.
• Manage business intake, run adversary searches, draft engagement letters, and open files.
• Prepare, revise, and format legal documents and correspondence per instructions; proofread.
• Prepare documents and fees for electronic filings; e-file with courts and agencies.
• Maintain and manage timekeeper calendars, including court deadlines and meetings.
• Assist with overflow work and projects to support attorneys and colleagues.
• Process and distribute mail, prepare audit responses, and review client billing statements.
• Use CST workflow to enter and manage support requests from start to finish.
• Navigate CST workflow efficiently to prioritize tasks.
• Monitor task queue to identify new tasks and keep workflow steady.
• Assess urgency and workload, accepting tasks that fit current expertise and training opportunities.
• Support timekeepers and team with projects and administrative duties with a collaborative approach.
• Serve as a resource to teammates and mentor others.

Skills

Microsoft Office

Time management

Communication

Team collaboration

Problem solving

Education

High school diploma or equivalent

Tools

CST workflow application

Job description

FBT Gibbons LLP in Los Angeles seeks a Legal Practice Assistant to support attorneys and non‑partners with complex legal duties. This role works with the Shared Team to provide dedicated administrative and legal support across the firm.

The ideal candidate is proactive, detail‑oriented, and capable of managing multiple priorities in a fast‑paced environment while maintaining discretion and professionalism. Strong organizational skills and client service mindset are essential.