Dynamic Facilities & Office Coordinator

Kimball, Tirey & St. John LLP; San Diego (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

401(k)

Paid vacation

Sick time

Job summary

Kimball, Tirey & St. John LLP in San Diego, CA is seeking a full-time Facilities Coordinator to oversee office furniture, perform basic repairs, manage vendor relations, and prepare workspaces for new hires. You will coordinate with HR/IT, support IT as needed, and maintain inventory and records for facilities.

The role requires hands-on maintenance ability, strong communication, and a willingness to work on-site full-time. Lifting up to 50 pounds is expected.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year of general office experience requiring strong attention to detail and/or customer service experience.
• Strong verbal and written communication skills with the ability to interact professionally with all levels of the organization, including attorneys, staff, and firm leadership, as well as external vendors and contractors.
• Ability to represent the firm professionally in vendor meetings, project planning discussions, and day-to-day interactions.
• Experience with hardware tools/power tools (i.e. electronic power drills).
• Hands-on aptitude with the ability to perform basic repairs, assembly, and general maintenance tasks independently.
• High level of accuracy and attention to detail. Ability to prioritize and multi-task in a high-volume environment.
• Excellent customer service skills.
• Strong time management skills.
• Must be able to lift equipment and furniture of up to 50 pounds.
• Must be able to set up basic computer equipment/work desk station.

Responsibilities

• Oversee office furniture and fixtures, including relocation and disposal, ordering, coordinating deliveries, and basic assembly.
• Perform basic repairs, maintenance, and upkeep to keep the office safe and presentable.
• Act as the point of contact for facilities-related requests and inquiries with building management and employees.
• Prepare workspaces for new hires and coordinate with HR/IT for necessary equipment.
• Serve as backup to IT for setting up computer hardware.
• Schedule and oversee vendors and service providers, and participate in planning discussions.
• Conduct regular facility inspections and report safety concerns.
• Coordinate access badges, keys, and building access needs.
• Manage office supply inventory and records using tracking tools.

Skills

Customer service

Attention to detail

Verbal communication

Written communication

General maintenance

Tools familiarity

Education

High school diploma

Tools

Power tools

Basic maintenance tools

Job description

Kimball, Tirey & St. John LLP in San Diego, CA is seeking a full-time Facilities Coordinator to oversee office furniture, perform basic repairs, manage vendor relations, and prepare workspaces for new hires. You will coordinate with HR/IT, support IT as needed, and maintain inventory and records for facilities.

The role requires hands-on maintenance ability, strong communication, and a willingness to work on-site full-time. Lifting up to 50 pounds is expected.