Facilities Coordinator

Kimball, Tirey & St. John LLP; San Diego (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

401(k)

Paid vacation

Sick time

Job summary

Kimball, Tirey & St. John LLP in San Diego, CA is seeking a full-time Facilities Coordinator to oversee office furniture, perform basic repairs, manage vendor relations, and prepare workspaces for new hires. You will coordinate with HR/IT, support IT as needed, and maintain inventory and records for facilities.

The role requires hands-on maintenance ability, strong communication, and a willingness to work on-site full-time. Lifting up to 50 pounds is expected.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year of general office experience requiring strong attention to detail and/or customer service experience.
• Strong verbal and written communication skills with the ability to interact professionally with all levels of the organization, including attorneys, staff, and firm leadership, as well as external vendors and contractors.
• Ability to represent the firm professionally in vendor meetings, project planning discussions, and day-to-day interactions.
• Experience with hardware tools/power tools (i.e. electronic power drills).
• Hands-on aptitude with the ability to perform basic repairs, assembly, and general maintenance tasks independently.
• High level of accuracy and attention to detail. Ability to prioritize and multi-task in a high-volume environment.
• Excellent customer service skills.
• Strong time management skills.
• Must be able to lift equipment and furniture of up to 50 pounds.
• Must be able to set up basic computer equipment/work desk station.

Responsibilities

• Oversee office furniture and fixtures, including relocation and disposal, ordering, coordinating deliveries, and basic assembly.
• Perform basic repairs, maintenance, and upkeep to keep the office safe and presentable.
• Act as the point of contact for facilities-related requests and inquiries with building management and employees.
• Prepare workspaces for new hires and coordinate with HR/IT for necessary equipment.
• Serve as backup to IT for setting up computer hardware.
• Schedule and oversee vendors and service providers, and participate in planning discussions.
• Conduct regular facility inspections and report safety concerns.
• Coordinate access badges, keys, and building access needs.
• Manage office supply inventory and records using tracking tools.

Skills

Customer service

Attention to detail

Verbal communication

Written communication

General maintenance

Tools familiarity

Education

High school diploma

Tools

Power tools

Basic maintenance tools

Job description

Job Details

Job Location: San Diego - San Diego, CA 92108

Position Type: Full Time

Education Level: High School

Salary Range: $22.00 - $28.00 Hourly

Job Category: Facilities

About Us

With over 45 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.

Compensation

$22-$28 p/hour

Responsibilities

• Responsible for the general oversight of office furniture and fixtures, including relocation and disposal, placing new orders, coordinating deliveries, and performing basic assembly and installation (chairs, keyboard trays, etc.)
• Perform basic hands-on repairs, maintenance, and upkeep tasks including hanging pictures, minor fixture repairs, and other general maintenance needs to keep the office safe, functional, and presentable
• Act as the point of contact for facilities-related requests and inquiries, including submitting facilities requests to building management on behalf of employees
• Prepare workspaces for new hires, communicating with the HR and IT departments to determine placement and ensure that necessary equipment and supplies are provided
• Serve as backup to IT to set computer hardware (monitor, keyboard, mouse)
• Schedule and oversee vendors, contractors and service providers (fridge/freezer repair, water filter replacement, glass tinting, etc.), including participation in vendor meetings and project planning discussions
• Conduct regular facility inspections and report maintenance or safety concerns
• Coordinate access badges, keys and other building access needs
• Coordinate with firm departments on office supply needs, manage inventory levels, process supply orders, and maintain accurate records of purchases and inventory using spreadsheets or other tracking tools
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Coordinate setup and breakdown of conference rooms for meetings and firm events, including furniture, AV, and supplies
• Other clerical HR duties as needed

Qualifications

• High school diploma or equivalent
• Minimum 1 year of general office experience requiring strong attention to detail and/or customer service experience
• Strong verbal and written communication skills, with the ability to interact professionally with all levels of the organization, including attorneys, staff, and firm leadership, as well as external vendors and contractors
• Ability to represent the firm professionally in vendor meetings, project planning discussions, and day-to-day interactions
• Experience with hardware tools/power tools (i.e. electronic power drills)
• Hands-on aptitude with the ability to perform basic repairs, assembly, and general maintenance tasks independently
• High level of accuracy and attention to detailAbility to prioritize and multi-task in a high-volume environment
• Excellent customer service skills
• Strong time management skills
• Must be able to lift equipment and furniture of up to 50 pounds
• Must be able to set up basic computer equipment/work desk station

Preferred Qualifications

• Previous experience in a facilities-related position

Schedule

Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.

The primary responsibilities of this position require that the work be performed at the office full-time. We are not considering remote candidates at this time.

Why Work for Us

Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes 401(k), paid vacation, and sick time.

What employees are saying about working with us

• "The people, atmosphere, culture, and work/life balance are great."
• "I always feel included, respected, and a part of the team."
• "I have been given so many opportunities to grow and have learned so much."

Equal Opportunity Employer

We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.