Dynamic Facilities Coordination Assistant

Tech9; Pearland (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

All Things Commercial, LLC is seeking an Assistant Facilities Coordinator in Pearland, TX to support Account Managers with maintenance work orders and on-site coordination. You will track progress, coordinate with technicians and subcontractors, and ensure timely updates to clients.

The ideal candidate has a high school diploma with 1–2 years in administration or construction/facility maintenance, strong communication, and proficiency in MS Office.

Qualifications

• Minimum 1–2 years in an administrative or office role is a plus.
• Experience in construction or facility maintenance is advantageous.
• Strong written and verbal communication skills are essential.
• Proficient in Microsoft Office and ability to manage multiple tasks.

Responsibilities

• Coordinate with in-house staff and subcontractors for check-ins and updates.
• Procure materials and generate purchase orders in line with policy.
• Oversee subcontractors on site and collect notes, quotes, and invoices.
• Upload job details, photos, and notes into client systems.
• Track labor and material costs and manage invoices.

Skills

Administrative experience

Customer service

Organization

Communication skills

MS Office

Multitasking

Education

High school diploma

Tools

MS Office Suite

Job description

All Things Commercial, LLC is seeking an Assistant Facilities Coordinator in Pearland, TX to support Account Managers with maintenance work orders and on-site coordination. You will track progress, coordinate with technicians and subcontractors, and ensure timely updates to clients.

The ideal candidate has a high school diploma with 1–2 years in administration or construction/facility maintenance, strong communication, and proficiency in MS Office.