Assistant Facilities Coordinator

Tech9; Pearland (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

All Things Commercial, LLC is seeking an Assistant Facilities Coordinator in Pearland, TX to support Account Managers with maintenance work orders and on-site coordination. You will track progress, coordinate with technicians and subcontractors, and ensure timely updates to clients.

The ideal candidate has a high school diploma with 1–2 years in administration or construction/facility maintenance, strong communication, and proficiency in MS Office.

Qualifications

• Minimum 1–2 years in an administrative or office role is a plus.
• Experience in construction or facility maintenance is advantageous.
• Strong written and verbal communication skills are essential.
• Proficient in Microsoft Office and ability to manage multiple tasks.

Responsibilities

• Coordinate with in-house staff and subcontractors for check-ins and updates.
• Procure materials and generate purchase orders in line with policy.
• Oversee subcontractors on site and collect notes, quotes, and invoices.
• Upload job details, photos, and notes into client systems.
• Track labor and material costs and manage invoices.

Skills

Administrative experience

Customer service

Organization

Communication skills

MS Office

Multitasking

Education

High school diploma

Tools

MS Office Suite

Job description

Assistant Facilities Coordinator-Pearland, TX**Hiring Immediately**The Assistant Facilities Coordinator will support Account Managers in overseeing maintenance work orders from initiation to completion. This role involves tracking the daily progress of in-house technicians and subcontractors. A foundational knowledge of trades such as plumbing, electrical, and remodeling is essential. Strong communication skills and professionalism are crucial for addressing pricing or work quality concerns while fostering positive relationships with clients and contractors.Role and ResponsibilitiesSupport the Facility Management Coordinator with assigned tasks, including:Coordinate with in-house technicians and subcontractors to manage job check-ins and check-outs while providing real-time updates to clients.Procure materials required for work orders.Generate purchase orders for subcontractors and ensure compliance with company policies.Oversee subcontractors onsite, collecting notes, photos, quotes, and invoices.Upload job-related details, including photos and notes, into multiple systems.Enter proposals and invoices into client platforms accurately.Track labor and material costs, process receipts, and manage invoices for each job.Provide administrative support to other departments as needed.Assist with email correspondence and internal communications.Maintain an organized and efficient office environment on a daily basis.Skills and Qualifications:High school diploma or equivalentPrevious experience in an administrative or office role is a plus.A minimum of 1-2 years of experience in construction or facility maintenance.Customer service-orientedStrong organizational and time-management skills.Excellent written and verbal communication skills.Capable of effectively managing tasks and ensuring smooth workflow operations.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to multitask and prioritize tasks effectively.Strong attention to detail and problem-solving skills.A positive attitude and willingness to help where needed.About UsAll Things Commercial, LLC is a self-performing facility maintenance company in Southeast Texas. ATC also has a subcontractor network to provide commercial services throughout Texas. ATC has been providing Houston and its greater metropolitan area with outstanding services in the facilities repair and remodeling industry.E04JI8006bcs409a7pb