Dynamic Event & Registration Coordinator

University of Pennsylvania; United States; On-site; USD 56,000 - 68,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans

Time away from work

Wellness programs

Job summary

University of Pennsylvania seeks an Event Coordinator (Coordinator B) to oversee staff for Programs and Special Events, managing over 200 events annually, including travel and alumni-related functions. The role reports to leadership and collaborates with event planners across multiple university offices.

Responsibilities include logistics execution, on-site coordination, registration oversight, design support, and vendor liaison, with potential evening/weekend duties and a valid driver’s

Qualifications

• Bachelor's degree or equivalent with 2–3 years of experience required.
• Preferred background in the events industry.
• Knowledge of Penn campus preferred.
• Proficient in Microsoft Word, Excel, PowerPoint, Canva and Adobe Creative Suite.
• Excellent verbal and written communication skills; strong organizational abilities.
• Ability to manage and prioritize multiple assignments.
• Detail-oriented and able to work under pressure.

Responsibilities

• Execute logistics for up to 20 smaller-scale events per year.
• Lead registration for domestic and international travel events.
• Collaborate with senior planners for up to 15 larger-scale events.
• Support Alumni Weekend/Homecoming activities and staffing.
• Provide graphic design support for signage and collateral.
• Coordinate packing/shipping for registration management events.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Detail oriented

Work under pressure

Driver’s license

Passport

Graphic design experience

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Canva

Adobe Creative Suite

Job description

University of Pennsylvania seeks an Event Coordinator (Coordinator B) to oversee staff for Programs and Special Events, managing over 200 events annually, including travel and alumni-related functions. The role reports to leadership and collaborates with event planners across multiple university offices.

Responsibilities include logistics execution, on-site coordination, registration oversight, design support, and vendor liaison, with potential evening/weekend duties and a valid driver’s