Event Coordinator – University Programs & Travel Events

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 56,000 - 68,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement plans

Wellness programs

Flexible work hours

Adoption assistance

Discounts and services

Job summary

University of Pennsylvania in Philadelphia is seeking an Event Coordinator to manage staff and logistics for more than 200 annual events across Development and Alumni Relations. You will oversee operations for executives, planners, and volunteers, ensuring on-site success and campus collaboration.

The role requires a Bachelor’s degree (or equivalent) and 2–3 years of experience in event planning, with strong skills in Microsoft Office, Canva, and Adobe Creative Suite.

Qualifications

• Bachelor's degree and 2–3 years of experience or equivalent combination of education and experience is required.
• Preferred background in the event industry.
• Knowledge of University’s campus preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, Canva and Adobe Creative Suite.
• Excellent verbal and written communication skills; organizational skills.

Responsibilities

• Execute logistics for up to 20 smaller-scale events per year.
• Act as the full-time registration lead for domestic and international travel events.
• Collaborate with senior planners for up to 15 larger-scale events.
• Alumni Weekend/Homecoming responsibilities including onsite execution and staffing.

Skills

Event planning

Vendor management

Communication

Detail oriented

Multi-event coordination

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Excel

PowerPoint

Canva

Adobe Creative Suite

Job description

University of Pennsylvania in Philadelphia is seeking an Event Coordinator to manage staff and logistics for more than 200 annual events across Development and Alumni Relations. You will oversee operations for executives, planners, and volunteers, ensuring on-site success and campus collaboration.

The role requires a Bachelor’s degree (or equivalent) and 2–3 years of experience in event planning, with strong skills in Microsoft Office, Canva, and Adobe Creative Suite.