Construction Project Coordinator

Accelera Staffing; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Accelera is seeking a Construction Project Coordinator to bridge field operations and project management, driving efficiency through strong document control, plan interpretation, and proactive coordination.

You will manage RFIs, submittals, and contracts while tracking costs and schedules with industry tools, ensuring accurate records and timely communications across stakeholders.

Qualifications

• Proficiency in MS Office and Bluebeam for document control and plan review.
• Ability to interpret complex civil plans, utility drawings, and technical specifications.
• Strong organizational skills to manage multiple deadlines and priorities.
• Effective communication between office staff, field crews, and external vendors.
• Valid driver's license and ability to work safely in active construction environments.

Responsibilities

• Manage the lifecycle of project documentation, including RFIs, submittals, and contract packages to ensure timely approvals.
• Monitor project financial health by tracking production quantities, cost codes, and vendor proposals using industry-standard software.
• Maintain accurate project records, including drawing logs, as-builts, and revision history to support project transparency.
• Coordinate essential site logistics such as permit acquisition, utility locates, and material deliveries to keep projects on schedule.
• Collaborate with field superintendents to develop and update look-ahead schedules that align with budgetary constraints.
• Conduct regular site visits to verify field data, troubleshoot plan discrepancies, and ensure compliance with project specifications.
• Prepare comprehensive closeout packages and final documentation to ensure successful project completion and client satisfaction.

Skills

Microsoft Office Suite

Bluebeam

Document control

Plan review

Communication

Driver's license

Education

Bachelor’s degree in Construction Management, Civil Engineering, or a related field

Tools

HCSS/HeavyJob

Job description

As a Construction Project Coordinator, you will serve as the vital link between field operations and project management teams to ensure seamless project delivery. You will drive operational efficiency by managing critical documentation, tracking project performance metrics, and facilitating communication across all project stakeholders.

About the Role

As a Construction Project Coordinator, you will serve as the vital link between field operations and project management teams to ensure seamless project delivery. You will drive operational efficiency by managing critical documentation, tracking project performance metrics, and facilitating communication across all project stakeholders.

Responsibilities

• Manage the lifecycle of project documentation, including RFIs, submittals, and contract packages to ensure timely approvals.
• Monitor project financial health by tracking production quantities, cost codes, and vendor proposals using industry-standard software like HCSS/HeavyJob.
• Maintain accurate project records, including drawing logs, as-builts, and revision history to support project transparency.
• Coordinate essential site logistics such as permit acquisition, utility locates, and material deliveries to keep projects on schedule.
• Collaborate with field superintendents to develop and update look-ahead schedules that align with budgetary constraints.
• Conduct regular site visits to verify field data, troubleshoot plan discrepancies, and ensure compliance with project specifications.
• Prepare comprehensive closeout packages and final documentation to ensure successful project completion and client satisfaction.

Qualifications

Required Skills

• Proficiency in Microsoft Office Suite and Bluebeam for document control and plan review.
• Demonstrated ability to interpret complex civil plans, utility drawings, and technical specifications.
• Strong organizational skills with the capacity to manage multiple deadlines and competing priorities.
• Effective communication skills to bridge the gap between office staff, field crews, and external vendors.
• Valid driver's license and ability to navigate active construction environments safely.

Preferred Skills

• Bachelor’s degree in Construction Management, Civil Engineering, or a related field.
• 1-3 years of experience in infrastructure or heavy civil construction.
• Bilingual proficiency in English and Spanish.
• Prior experience with HCSS/HeavyJob or similar construction cost-tracking software.