Dynamic Building & Facilities Coordinator (Temp)

Cornell University; Town of Ithaca (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

Cornell University’s College of Architecture, Art, and Planning seeks a Temporary Building/Facilities Coordinator to support five departments, manage the facilities ticketing system, and assist with daily building operations in Ithaca. You’ll coordinate maintenance, safety, and events while maintaining strong service with students, staff, and faculty.

Primary duties include lifecycle maintenance inspections, moving and setting up furniture, and collaborating with campus partners to ensure spaces

Qualifications

• Ability to develop and maintain effective working relationships with a wide variety of people.
• Coordinate and prioritize multiple projects with tight deadlines to satisfy the occupants as well as the project coordinators.
• Strong organization and customer service skills.
• Experience with Microsoft Office, 25Live, and general fluency working within web-based applications.
• Must have a clean driving record and maintain a license.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Responsibilities

• Act as liaison between AAP’s five departments, staff, faculty and University’s Facility and Campus Services trades in addressing maintenance issues; including investigating and reporting problems. Issue Maximo tickets for AAP buildings.
• Communicate with AAP staff and faculty as to ensure maintenance work does not interrupt the core academic and administrative missions.
• Maintain and utilize the college-level facilities request ticketing system, including entering, updating, tracking, and following up on service requests.
• Perform daily inspections of the buildings and grounds.
• Work with the Assistant Director to address any and all issues to ensure spaces are well maintained.
• Coordinate events and setups and take downs.
• Coordinate custodial services for larger events to ensure spaces are ready and that events are cleaned up once the event is over.
• Working with the college’s IT team, ensure that all technology is delivered and ready.
• Working with the department and college representatives, assist with scheduling and coordinating caterers.
• Work with local safety and compliance officers – fire marshal, Cornell’s Emergency, Health, and Safety (EH&S) staff – to ensure events and furniture layouts follow all state and federal regulations.
• Assist with moving offices, office suites, equipment, and supplies. Moves include taking furniture and equipment to and from the college’s offsite storage.
• Assist building care with annual floor waxing and cleaning by rearranging furniture as needed.
• Receive large deliveries and daily mail.
• Provide faculty and staff assistance in moving and setting up equipment and furniture.
• Ensure that storage at the offsite warehouse is properly maintained and inventoried.
• Ensure room readiness through the set-up and takedown of furniture for events and classes, including delivering furniture and equipment daily.
• When required work with other facilities and shop staff to build and install custom furniture to support special events.
• In support of the College's commitment to Cornell's Sustainability Action Plan, consolidate recycling and waste items from five AAP buildings.

Skills

MS Office

25Live

Web apps

Strong organization

Customer service

Inclusive relationships

Clean driving record

Effective relationships

Tools

Maximo

Job description

Cornell University’s College of Architecture, Art, and Planning seeks a Temporary Building/Facilities Coordinator to support five departments, manage the facilities ticketing system, and assist with daily building operations in Ithaca. You’ll coordinate maintenance, safety, and events while maintaining strong service with students, staff, and faculty.

Primary duties include lifecycle maintenance inspections, moving and setting up furniture, and collaborating with campus partners to ensure spaces