Administrative & Events Coordinator

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); On-site; USD 75,538,000 - 87,939,000; Full time

Benefits offered by this job

Health care options

Retirement contributions

Wellness programs

Vacation and holidays

Tuition benefits

Job summary

Cornell University’s School of Operations Research and Information Engineering seeks an Administrative Office Coordinator to be the central hub of daily operations and events on the Ithaca campus. You will welcome visitors, support faculty, students, and staff, and help maintain smooth office functions and programs.

In this role, you will recruit and supervise student staff, manage space reservations, coordinate events and travel, and assist with AV and office tech.

Qualifications

• Associate's degree and 2-4 years of relevant administrative experience.
• Ability to manage multiple projects, deadlines, and processes.
• Strong organizational systems and attention to detail.
• Excellent customer service and interpersonal skills.
• Experience as the primary contact for diverse stakeholders.
• Strong written and verbal communication skills.
• Ability to work independently with good judgment.
• Experience coordinating events within administrative roles.
• Experience maintaining records and confidential information.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Coordinate front-office operations and serve as a key resource for faculty, staff, students, and guests.
• Recruit, train, schedule, and supervise student employees who support office operations.
• Manage conference room and departmental space reservations.
• Coordinate office supply procurement, shipping, mail distribution, and equipment management.
• Serve as a liaison with service providers and vendors.
• Assist with basic audiovisual troubleshooting and office technology support.
• Support high-impact department events: commencements, candidate visits, workshops, student programming, orientations and gatherings.
• Support seminar and colloquium programs: scheduling speakers, travel, logistics, and presentations.
• Track budgets, reimbursements, and post-event reporting; contribute to process improvements.

Skills

Event coordination

Office administration

Customer service

Budget tracking

Travel coordination

Communication skills

Attention to detail

Multitasking

Education

Associate's degree

Tools

Microsoft Office

SharePoint

Job description

Cornell University’s School of Operations Research and Information Engineering seeks an Administrative Office Coordinator to be the central hub of daily operations and events on the Ithaca campus. You will welcome visitors, support faculty, students, and staff, and help maintain smooth office functions and programs.

In this role, you will recruit and supervise student staff, manage space reservations, coordinate events and travel, and assist with AV and office tech.