Temporary Building Coordinator III

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); On-site; USD 25,000 - 41,000; Full time

Job summary

Cornell University is seeking a Temporary Building Coordinator III to provide day‑to‑day facilities support for AAP buildings, spaces, faculty, staff, and students in Ithaca, NY. The role involves hands‑on maintenance, ticketing, and collaboration with facilities teams.

You will handle move requests, inspections, events setups, and ensure safety and cleanliness while delivering excellent customer service in a dynamic campus environment.

Qualifications

• Minimum education/experience equivalent required.
• Strong customer service skills.
• Ability to coordinate multiple projects with tight deadlines.
• Ability to work independently and with teams.

Responsibilities

• Move and arrange furniture, supplies, and equipment.
• Investigate and coordinate basic maintenance repairs.
• Monitor cleanliness and general conditions.
• Support building walkthroughs and inspections.
• Maintain facilities ticketing system and update requests.
• Assist with events setups and caterer coordination.
• Provide timely updates to faculty, staff, and students.

Skills

Relationship building

Project coordination

Organizational skills

Customer service

Driving license

Tools

Maximo

25Live

Microsoft Office

Job description

The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) includes the departments of Architecture, Art, City and Regional Planning, the Paul Rubacha Department of Real Estate, jointly led by AAP and the SC Johnson College of Business, the multicollege Department of Design Tech, and the Cornell Mui Ho Center for Cities. The college spans three locations in Ithaca, New York City, and Rome, Italy, each with world‑class facilities and cutting‑edge technologies.

Cornell AAP is about acts of transformation. We are committed to reimagining and reshaping the world in new ways, every day. A vital college at one of the nation's foremost research universities, Cornell AAP brings faculty, staff, and students together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and collaborative approaches to designing, making, and doing that make a more just and resilient future.

This position serves the College of Architecture, Art, and Planning (AAP) and provides day‑to‑day facilities support for the college’s buildings, spaces, faculty, staff, and students. The Level 3 Building Coordinator works under the direction of the Assistant Director of Facilities and other experienced Facilities staff and provides hands‑on support for building operations, maintenance, cleanliness, safety, and the academic mission of the college.

The position is an entry point into the Facilities organization and provides an opportunity to develop knowledge and experience in building operations, maintenance, customer service, project coordination, and facilities management. The Building Coordinator is expected to learn university processes and procedures, recognize basic facilities issues, take appropriate action, and seek assistance when issues require additional expertise or resources.

Primary Responsibilities:

Duties include moving and arranging furniture, supplies, and equipment; investigating and helping coordinate the repair of basic maintenance issues; monitoring building cleanliness and general conditions; removing recycling and trash; and assisting with the ongoing care and stewardship of AAP facilities.

The Building Coordinator will assist the Assistant Director of Facilities with maintaining safe, functional, and compliant buildings. This includes supporting building walkthroughs and inspections, identifying potential safety or maintenance concerns, communicating issues to the appropriate Facilities or campus partner, and assisting with follow‑up to ensure work is completed. The position will also support the Assistant Director on larger facilities projects and other initiatives as assigned.

The position will maintain and utilize the college‑level facilities request ticketing system, including entering, updating, tracking, and following up on service requests. The Building Coordinator will help ensure that requests are appropriately communicated and that faculty, staff, and students receive timely updates regarding their facilities concerns.

The position requires a strong commitment to customer service and the ability to build and maintain trust with faculty, staff, and students. The Building Coordinator maintains a consistent service‑oriented attitude when communicating and interacting with the AAP community. Client feedback and information regarding facilities requests should be provided in a timely, accurate, professional, and tactful manner.

Because AAP’s facilities support a wide range of academic activities, the Building Coordinator must be flexible and willing to respond to changing needs and priorities. The position requires the ability to work both independently on routine assignments and collaboratively with Facilities staff and campus partners on more complex needs.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

Required Qualifications: Specify required minimum equivalency for education, experience, skills, knowledge, etc.

Position Competencies/Skills: Job‑related knowledge, skills, abilities, and behaviors that contribute to success.

• Ability to develop and maintain effective working relationships with a wide variety of people.
• Ability to coordinate and prioritize multiple projects with tight deadlines in order to satisfy the occupants as well as the project coordinators.
• Strong organization and customer service skills.
• Experience with Microsoft Office, 25Live, and general fluency working within web‑based applications.
• Must have a clean driving record and maintain a license.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Position Responsibilities/Essential Functions: List the responsibilities and estimate percentage of annual time spent on each responsibility. Include only the essential functions that are fundamental and necessary to the position.

Maintenance and Repairs

• Act as liaison between AAP’s five departments, staff, faculty and University’s Facility and Campus Services trades in addressing maintenance issues; including investigating and reporting problems. Issue Maximo tickets for AAP buildings.
• Communicate with AAP staff and faculty as to ensure maintenance work does not interrupt the core academic and administrative missions.
• Maintain and utilize the college‑level facilities request ticketing system, including entering, updating, tracking, and following up on service requests.
• Perform daily inspections of the buildings and grounds.
• Work with the Assistant Director to address any and all issues to ensure spaces are well maintained.

Events and Reviews

• Coordinate review and event setups and take downs.
• Coordinate custodial services for larger events to ensure spaces are ready and that events are cleaned up once the event is over.
• Working with the college’s IT team, ensure that all technology is delivered and ready.
• Working with the department and college representatives, assist with scheduling and coordinating caterers.
• Work with local safety and compliance officers – fire marshal, Cornell’s Emergency, Health, and Safety (EH&S) staff – to ensure events and furniture layouts follow all state and federal regulations.

Moving, Deliveries and Inventories

• Assist with moving offices, office suites, equipment, and supplies. Moves include taking furniture and equipment to and from the college’s offsite storage.
• Multiple times a year, assist with art and architecture studio cleanouts. This includes the removal of large quantities of garbage, rearranging hundreds of desks, and deep cleaning spaces. Assist building care with annual floor waxing and cleaning by rearranging furniture as needed.
• Receive large deliveries and daily mail.
• Provide faculty and staff assistance in moving and setting up equipment and furniture. Ensure delicate equipment is moved carefully and professionally.
• Ensure that storage at the offsite warehouse is properly maintained and inventoried.
• Ensure room readiness through the set‑up and takedown of furniture for events and classes, including delivering furniture and equipment daily. When required work with other facilities and shop staff to build and install custom furniture to support special events.

Recycling and Waste

In support of the College’s commitment to Cornell’s Sustainability Action Plan, consolidate recycling and waste items from five AAP buildings (Rand, Sibley, Tjaden, Milstein, and Foundry).

Other Position-Related Responsibilities

Participate in projects or other duties as assigned with occasional work responsibility falling above or below current classification.

Completion of any university required compliance trainings.

Work Designation: Onsite

• Positions requiring 100% on‑site presence. May be able to occasionally work remotely.
• Requires a traditional office or space for interaction with faculty, staff, students and/or customers.
• Most/all position responsibilities must be performed in person.
• Aspects of Cornell’s physical environment are applicable.
• Regularly require onsite interaction with students, faculty, staff, or other customers

Temporary Building Coordinator III

Essential Working Conditions: Assessment, after considering reasonable accommodations.

Physical (lift/carry/push/pull): Typically lifts more than 50 lbs

Visual: Normal concentration

Hazards: Limited exposure

Location: B16 W. Sibley Hall, Ithaca, NY

Supervisor: Melissa Banta

Job Family: Temporary Facilities & Safety Services

Level: No Grade - Hourly

Pay Rate Type: Hourly

Pay Range: Refer to Posting Language

Remote Option Availability: Onsite

Company:

Contact Name: Ann Owens

Contact Email: [e-mail]

Job Titles and Pay Ranges:

Non-Union Positions

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement . To learn more about Cornell’s union wages, see Union Pay Rates .

EEO Statement:

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world‑class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

2026-09-16

About Us

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far‑flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City.

We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including: employee wellness, workshops, childcare and adoption assistance, parental leave, flexible work options.