Temporary Building Coordinator III

Cornell University; Town of Ithaca (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

Cornell University’s College of Architecture, Art, and Planning seeks a Temporary Building/Facilities Coordinator to support five departments, manage the facilities ticketing system, and assist with daily building operations in Ithaca. You’ll coordinate maintenance, safety, and events while maintaining strong service with students, staff, and faculty.

Primary duties include lifecycle maintenance inspections, moving and setting up furniture, and collaborating with campus partners to ensure spaces

Qualifications

• Ability to develop and maintain effective working relationships with a wide variety of people.
• Coordinate and prioritize multiple projects with tight deadlines to satisfy the occupants as well as the project coordinators.
• Strong organization and customer service skills.
• Experience with Microsoft Office, 25Live, and general fluency working within web-based applications.
• Must have a clean driving record and maintain a license.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Responsibilities

• Act as liaison between AAP’s five departments, staff, faculty and University’s Facility and Campus Services trades in addressing maintenance issues; including investigating and reporting problems. Issue Maximo tickets for AAP buildings.
• Communicate with AAP staff and faculty as to ensure maintenance work does not interrupt the core academic and administrative missions.
• Maintain and utilize the college-level facilities request ticketing system, including entering, updating, tracking, and following up on service requests.
• Perform daily inspections of the buildings and grounds.
• Work with the Assistant Director to address any and all issues to ensure spaces are well maintained.
• Coordinate events and setups and take downs.
• Coordinate custodial services for larger events to ensure spaces are ready and that events are cleaned up once the event is over.
• Working with the college’s IT team, ensure that all technology is delivered and ready.
• Working with the department and college representatives, assist with scheduling and coordinating caterers.
• Work with local safety and compliance officers – fire marshal, Cornell’s Emergency, Health, and Safety (EH&S) staff – to ensure events and furniture layouts follow all state and federal regulations.
• Assist with moving offices, office suites, equipment, and supplies. Moves include taking furniture and equipment to and from the college’s offsite storage.
• Assist building care with annual floor waxing and cleaning by rearranging furniture as needed.
• Receive large deliveries and daily mail.
• Provide faculty and staff assistance in moving and setting up equipment and furniture.
• Ensure that storage at the offsite warehouse is properly maintained and inventoried.
• Ensure room readiness through the set-up and takedown of furniture for events and classes, including delivering furniture and equipment daily.
• When required work with other facilities and shop staff to build and install custom furniture to support special events.
• In support of the College's commitment to Cornell's Sustainability Action Plan, consolidate recycling and waste items from five AAP buildings.

Skills

MS Office

25Live

Web apps

Strong organization

Customer service

Inclusive relationships

Clean driving record

Effective relationships

Tools

Maximo

Job description

The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) includes the departments of Architecture, Art, City and Regional Planning, the Paul Rubacha Department of Real Estate, jointly led by AAP and the SC Johnson College of Business, the multicollege Department of Design Tech, and the Cornell Mui Ho Center for Cities. The college spans three locations in Ithaca, New York City, and Rome, Italy, each with world‑class facilities and cutting‑edge technologies.

Cornell AAP is about acts of transformation. We are committed to reimagining and reshaping the world in new ways, every day. A vital college at one of the nation's foremost research universities, Cornell AAP brings faculty, staff, and students together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and collaborative approaches to designing, making, and doing that make a more just and resilient future.

This position serves the College of Architecture, Art, and Planning (AAP) and provides day‑to‑day facilities support for the college’s buildings, spaces, faculty, staff, and students. The Level 3 Building Coordinator works under the direction of the Assistant Director of Facilities and other experienced Facilities staff and provides hands‑on support for building operations, maintenance, cleanliness, safety, and the academic mission of the college.

The position is an entry point into the Facilities organization and provides an opportunity to develop knowledge and experience in building operations, maintenance, customer service, project coordination, and facilities management. The Building Coordinator is expected to learn university processes and procedures, recognize basic facilities issues, take appropriate action, and seek assistance when issues require additional expertise or resources.

Primary Responsibilities

Duties include moving and arranging furniture, supplies, and equipment; investigating and helping coordinate the repair of basic maintenance issues; monitoring building cleanliness and general conditions; removing recycling and trash; and assisting with the ongoing care and stewardship of AAP facilities.

The Building Coordinator will assist the Assistant Director of Facilities with maintaining safe, functional, and compliant buildings. This includes supporting building walkthroughs and inspections, identifying potential safety or maintenance concerns, communicating issues to the appropriate Facilities or campus partner, and assisting with follow‑up to ensure work is completed. The position will also support the Assistant Director on larger facilities projects and other initiatives as assigned.

The position will maintain and utilize the college‑level facilities request ticketing system, including entering, updating, tracking, and following up on service requests. The Building Coordinator will help ensure that requests are appropriately communicated and that faculty, staff, and students receive timely updates regarding their facilities concerns.

The position requires a strong commitment to customer service and the ability to build and maintain trust with faculty, staff, and students. The Building Coordinator maintains a consistent service‑oriented attitude when communicating and interacting with the AAP community. Client feedback and information regarding facilities requests should be provided in a timely, accurate, professional, and tactful manner.

Because AAP’s facilities support a wide range of academic activities, the Building Coordinator must be flexible and willing to respond to changing needs and priorities. The position requires the ability to work both independently on routine assignments and collaboratively with Facilities staff and campus partners on more complex needs.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

Required Qualifications:

Specify required minimum equivalency for education, experience, skills, knowledge, etc.

Position Competencies/Skills:

• Ability to develop and maintain effective working relationships with a wide variety of people.
• Ability to coordinate and prioritize multiple projects with tight deadlines in order to satisfy the occupants as well as the project coordinators.
• Strong organization and customer service skills.
• Experience with Microsoft Office, 25Live, and general fluency working within web‑based applications.
• Must have a clean driving record and maintain a license.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Position Responsibilities / Essential Functions:

List the responsibilities and estimate percentage of annual time spent on each responsibility. Include only the essential functions that are fundamental and necessary to the position.

Maintenance and Repairs

• Act as liaison between AAP’s five departments, staff, faculty and University’s Facility and Campus Services trades in addressing maintenance issues; including investigating and reporting problems. Issue Maximo tickets for AAP buildings.
• Communicate with AAP staff and faculty as to ensure maintenance work does not interrupt the core academic and administrative missions.
• Maintain and utilize the college‑level facilities request ticketing system, including entering, updating, tracking, and following up on service requests.
• Perform daily inspections of the buildings and grounds.
• Work with the Assistant Director to address any and all issues to ensure spaces are well maintained.

Events and Reviews

Working with department and college staff and faculty, coordinate events to ensure their success.

• Coordinate review and event setups and take downs.
• Coordinate custodial services for larger events to ensure spaces are ready and that events are cleaned up once the event is over.
• Working with the college’s IT team, ensure that all technology is delivered and ready.
• Working with the department and college representatives, assist with scheduling and coordinating caterers.
• Work with local safety and compliance officers – fire marshal, Cornell’s Emergency, Health, and Safety (EH&S) staff – to ensure events and furniture layouts follow all state and federal regulations.

Moving, Deliveries and Inventories

• Assist with moving offices, office suites, equipment, and supplies. Moves include taking furniture and equipment to and from the college’s offsite storage.
• Multiple times a year, assist with art and architecture studio cleanouts. This includes the removal of large quantities of garbage, rearranging hundreds of desks, and deep cleaning spaces. Assist building care with annual floor waxing and cleaning by rearranging furniture as needed.
• Receive large deliveries and daily mail.
• Provide faculty and staff assistance in moving and setting up equipment and furniture. Ensure delicate equipment is moved carefully and professionally.
• Ensure that storage at the offsite warehouse is properly maintained and inventoried.
• Ensure room readiness through the set‑up and takedown of furniture for events and classes, including delivering furniture and equipment daily. When required work with other facilities and shop staff to build and install custom furniture to support special events.

Recycling and Waste

In support of the College's commitment to Cornell's Sustainability Action Plan, consolidate recycling and waste items from five AAP buildings (Rand, Sibley, Tjaden, Milstein, and Foundry).

Other Position-Related Responsibilities

Participate in projects or other duties as assigned with occasional work responsibility falling above or below current classification.

Completion of any university required compliance trainings.

Work Designation

• Positions requiring 100% on‑site presence. May be able to occasionally work remotely.
• Requires a traditional office or space for interaction with faculty, staff, students and/or customers.
• Most/all position responsibilities must be performed in person.
• Aspects of Cornell’s physical environment are applicable.
• Regularly require onsite interaction with students, faculty, staff, or other customers

Essential Working Conditions:

Assessment, after considering reasonable accommodations.

Physical (lift/carry/push/pull): Typically lifts more than 50 lbs

Visual: Normal concentration

Hazards: Limited exposure

Pay Range

$24.50 - $25.50

Location

B16 W. Sibley Hall, Ithaca, NY

Supervisor

Melissa Banta

University Job Title

Temporary Building/Facilities Coordinator

Job Family

Temporary Facilities & Safety Services

Level

No Grade - Hourly

Pay Rate Type

Hourly

Pay Range

Refer to Posting Language

Remote Option Availability

Onsite

Job Titles And Pay Ranges

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell wages, see Union Pay Rates.

EEO Statement

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world‑class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy‑related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

2026-09-16