Dynamic Assistant to EVP, Music – Admin & Coordination

THE; New York, Northern (NY, KY); Hybrid; USD 43,000 - 52,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

THE·TEAM’s music department seeks an Assistant to EVP in New York City to handle a wide range of administrative tasks supporting client and internal matters. Responsibilities include contract handling, itineraries, invoicing, and coordination with accounting and operations.

The ideal candidate brings 1–2+ years in music/agency settings, strong organization, and excellent communication skills. Base salary is $47,500 with discretionary bonus potential.

Qualifications

• 1–2+ years of administrative or assistant experience in music/entertainment/agency space.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with data entry and documentation accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in the booking system.
• Update client bios, riders, and ad mats.
• Enter offers and show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Flag/review/address contract markups.
• Create and issue artist itineraries when necessary.
• Organize announces and on-sales.
• Request/review ticket counts for confirmed events.
• Create/send invoices for show-related payments (deposits, balances).
• Track deposits and balances; liaise with accounting to allocate funds.
• Track, collect, and enter finals; notify accounting to generate statements.
• Coordinate with accounting to update client tax and payment information.
• Manage work visa process for clients (immigration itineraries).
• Coordinate with operations for client on/off boarding.
• Set/confirm meetings; maintain agent and internal artist calendars.
• Manage inbound calls for agents.
• Book agent travel as necessary.
• Submit agent expense reports.
• Take on additional tasks as assigned.

Skills

Organizational skills

Written and verbal communication

Discretion & professionalism

Proactive problem-solver

CRM / booking systems familiarity

Microsoft Office / Google Workspace

Tools

Booking systems

CRM tools

Office suites

Job description

THE·TEAM’s music department seeks an Assistant to EVP in New York City to handle a wide range of administrative tasks supporting client and internal matters. Responsibilities include contract handling, itineraries, invoicing, and coordination with accounting and operations.

The ideal candidate brings 1–2+ years in music/agency settings, strong organization, and excellent communication skills. Base salary is $47,500 with discretionary bonus potential.