Assistant to EVP, Music

LE001 The.Team: SME, LLC; New York (NY); On-site; USD 43,000 - 52,000; Full time

Job summary

The Team is seeking an organized and proactive administrative assistant to support its music division in New York, NY. You will maintain artist contact records, enter show details, prepare itineraries, and assist with contracts and correspondence.

Ideal candidates have 1–2+ years in administrative roles within music or related fields, strong communication skills, and a keen eye for detail. The role offers a base salary of $47,500 with potential discretionary bonus.

Qualifications

• 1–2+ years of administrative or assistant experience in music, entertainment, or agency space.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented and highly accurate with data entry and documentation.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain accuracy of artist contact record and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and review ticket counts for confirmed events.
• Create and send invoices for show-related payments (deposits, balances).
• Track unpaid deposits and balances; liaise with accounting to ensure funds are received.
• Coordinate with accounting to update client tax and payment information.
• Manage work visa process for clients.
• Coordinate with operations for client on/off boarding.
• Set and confirm meetings; maintain agent calendar.

Skills

Administrative experience

Organizational skills

Communication skills

Data entry accuracy

Tools

CRM tools

Booking systems

Microsoft Office

Google Workspace

Job description

THE TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world. THE TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.

RESPONSIBILITIES

• Maintain accuracy of artist contact record and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Flag/review/address contract markups.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and/or review ticket counts for confirmed events.
• Create and send invoices for show-related payments (deposits, balances, etc).
• Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
• Track, collect, and enter finals; notify accounting team to generate statement(s).
• Coordinate with accounting team to update client tax information and payment information.
• Manage work visa process for clients (immigration itineraries).
• Coordinate with operations team for client on/off boarding.
• Set and confirm meetings; maintain agent calendar and internal artist calendar.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Take on additional tasks and responsibilities as assigned.

THE IDEAL CANDIDATE HAS

1–2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space. Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Detail-oriented and highly accurate with data entry and documentation. Excellent written and verbal communication skills. Professionalism and discretion when handling sensitive information. Proactive problem-solver who can anticipate needs and follow through. Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace. Flexible, adaptable, and ready to take on varied tasks.

BASE SALARY

BASE SALARY: $47,500 plus potential for discretionary bonus. Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.

EQUAL OPPORTUNITY

THE TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. THE TEAM is proudly an equal opportunity employer. We are always searching for the most passionate and talented people from all backgrounds and experiences to join us.

More than 20 years into our evolution, we continue to expand our global reach and capabilities to serve clients across sports, music and entertainment. We are committed to making a meaningful impact across key areas of inclusion, community service and sustainability — not only for our employees, but for clients and the industry at large. If this sounds like a place you'd like to work, let's talk! THE TEAM is a leading global sports, music and entertainment company. Led by intelligence, ideas and influence, we provide representation and marketing services to talent, brands and properties.