Dynamic Administrative & Scheduling Assistant

gems gabriele educational materials; United States; Remote; USD 42,000 - 56,000; Full time

Job summary

gems gabriele educational materials is seeking a capable administrative assistant to support management and visitors by handling office tasks and providing polite, professional assistance via phone, mail, and e‑mail. You will book appointments, arrange travel, and help maintain a positive and efficient workplace.

The role requires a degree, prior administrative experience, and strong computer typing skills.

Qualifications

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Responsibilities

• Handling office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real‑time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greeting and assisting visitors.

Skills

Typing

Computer skills

Communication

Multilingual

Education

Associates degree

Tools

Microsoft Office

Job description

gems gabriele educational materials is seeking a capable administrative assistant to support management and visitors by handling office tasks and providing polite, professional assistance via phone, mail, and e‑mail. You will book appointments, arrange travel, and help maintain a positive and efficient workplace.

The role requires a degree, prior administrative experience, and strong computer typing skills.