Administrative Assistant

The Intersect Group; Phoenix (AZ); On-site; USD 38,000 - 48,000; Full time

Job summary

The Intersect Group in Phoenix, AZ is seeking an Administrative Assistant to support a growing administrative workload, including calendar management, travel coordination, meetings, and facilities requests.

You will provide executive support to leadership, coordinate schedule logistics, liaise with facilities teams, and help maintain efficient department operations with strong attention to detail and a service-oriented mindset. Experience with calendar tools and travel bookings preferred.

Qualifications

• Strong time management and the ability to juggle multiple priorities.
• Professional and approachable demeanor with executive-level stakeholders.
• Service-oriented mindset and strong attention to detail.

Responsibilities

• Executive & Administrative Support: Calendar management for Directors, schedule meetings, travel coordination, meeting planning, general admin, facilities requests.
• Facilities & Operations Support: Monitor facilities mailbox, liaise with facilities teams, route issues and requests.
• Telecom Support: Distribute issued cell phones and assist with basic phone setup and handoff.

Skills

Time management

Prioritization

Follow-through

Stakeholder communication

Detail orientation

Multi-tasking

Job description

Seeking an Administrative Assistant to help support a growing administrative workload.

The Administrative Assistant will support leadership, travel coordination, calendaring, facilities requests, and departmental operations.

Key Responsibilities

Executive & Administrative Support:

• Calendar management for Assistant Directors and leadership
• Schedule meetings and coordinate conference rooms
• Travel coordination and travel tracking
• Meeting planning and logistics
• General administrative support
• Facilities request coordination

Facilities & Operations Support:

• Monitor facilities mailbox
• Serve as liaison between employees and facilities teams
• Route facility issues and requests to appropriate groups

Telecom Support:

• Distribute issued cell phones
• Assist with basic phone setup and handoff to employees

Requirements:

• Time management
• Ability to juggle multiple priorities
• Strong follow-through and self-management
• Comfortable working with executive-level stakeholders
• Service-oriented mindset
• Professional and approachable demeanor
• Strong attention to detail
• Ability to manage multiple requests simultaneously