Administrative Project Coordinator - Survey Team

EmergencyMD; Austin (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

401k match

Paid time off

Company events

Career development

Job summary

KFM Engineering & Design in Austin is hiring an Administrative Assistant to support our Survey team and keep projects on track. You’ll manage proposals, project setups, timesheets, and invoicing, ensuring accurate reporting and timely documentation.

This role offers growth within a dynamic civil engineering and design firm with a strong Texas presence. The ideal candidate is detail-oriented, organized, and collaborative, with 2+ years of admin experience.

Qualifications

• 2+ years administrative experience in a professional office environment.
• High school diploma or GED required; Associate degree or admin certification is a plus.
• Proficient in Microsoft Office Suite; familiarity with project management or accounting software is a plus.
• Excellent verbal and written communication skills.

Responsibilities

• Support the Survey team with administrative tasks related to project execution.
• Assist with the preparation and formatting of proposals and project setup documentation.
• Track and organize timesheets for team members to ensure accurate reporting.
• Help facilitate customer invoice delivery and communicate with relevant stakeholders.
• Compile and update project control reports, including ETCs.
• Prepare and manage lien releases and related documentation.
• Maintain organized records and files to support team efficiency and compliance.
• Communicate regularly with project managers and office leadership regarding administrative needs.
• Assisting management with ordering office supplies
• Coordinate with accounting and operations teams for smooth project administration.
• Perform additional administrative duties as assigned.

Skills

MS Office

Communication

Organization

Time management

Confidential info

Education

High school diploma

Associate degree or admin cert

Tools

PM software

Job description

KFM Engineering & Design in Austin is hiring an Administrative Assistant to support our Survey team and keep projects on track. You’ll manage proposals, project setups, timesheets, and invoicing, ensuring accurate reporting and timely documentation.

This role offers growth within a dynamic civil engineering and design firm with a strong Texas presence. The ideal candidate is detail-oriented, organized, and collaborative, with 2+ years of admin experience.