Dynamic Administrative & Operations Coordinator

Thompson Machinery; Nashville (TN); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical plan options

Vision and dental insurance

Disability insurance (short/long)

Employer-paid life insurance

401(k) matching

Profit sharing

8 paid holidays annually

Paid time off (PT0)

Tuition reimbursement

Tool purchase assistance

Boot allowance

Company incentive bonus program

Veteran holiday benefit

Job summary

Thompson Machinery is seeking an Administrative Operations Coordinator for SITECH Tri Rivers in Middle Tennessee. You will support front office functions and cross-branch coordination, handling invoices, coding, and inventory flow with accuracy.

Responsibilities include managing calls, processing AP invoices, coordinating with branches, and assisting with customer billing. A detail‑oriented, multitasking professional will thrive in this fast‑paced team environment.

Qualifications

• HS Diploma or equivalent required.
• Minimum 3 years of bookkeeping experience preferred.
• Strong organization and multitasking skills; attention to detail.

Responsibilities

• Manage front office communications and customer service tasks.
• Process invoices, purchase orders, and other financial documents.
• Support AP/AR, inventory tracking, and billing inquiries.
• Coordinate with internal teams to ensure smooth operations across branches.
• Assist with warehouse and stock management, including transfers.

Skills

Bookkeeping

Customer service

Accounts payable

Accounts receivable

Inventory management

ERP systems

Education

HS Diploma or equivalent

3 years bookkeeping experience

Tools

DBS or similar ERP

Microsoft Excel

Outlook

QuickBooks

CODA system

Job description

Thompson Machinery is seeking an Administrative Operations Coordinator for SITECH Tri Rivers in Middle Tennessee. You will support front office functions and cross-branch coordination, handling invoices, coding, and inventory flow with accuracy.

Responsibilities include managing calls, processing AP invoices, coordinating with branches, and assisting with customer billing. A detail‑oriented, multitasking professional will thrive in this fast‑paced team environment.