Dynamic Administrative Operations Specialist

THOMPSON MACHINERY; Tennessee; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical plan options

Vision and dental insurance

401k matching

Profit Sharing

Paid Time Off

Tuition Reimbursement

Company Incentive Bonus Program

Job summary

THOMPSON MACHINERY is hiring an Administrative Operations Coordinator for the SITECH Tri Rivers location in Tennessee. Your role will involve managing calls, processing financial documents, supporting inventory tracking, and ensuring smooth branch operations.

A strong candidate will have at least 3 years of bookkeeping experience, excellent organizational skills, and proficiency in relevant software. To enhance employee welfare, comprehensive benefits including health plans, 401k matching, and professional development are offered.

Qualifications

• Ability to work Standard Hours: 7:30 AM – 5:00 PM, Monday through Friday.
• Strong organizational and time-management skills.
• Solid knowledge of invoice coding, AP/AR, and inventory systems.

Responsibilities

• Manage incoming calls and customer communication.
• Process invoices, purchase orders, and other financial documentation.
• Support inventory tracking and maintain accurate inventory flow.
• Assist with customer account management and billing inquiries.
• Coordinate with internal teams across branches.

Skills

Organizational skills

Time-management

Customer service skills

Multitasking

Friendly demeanor

Education

High School Diploma or equivalent

3 years of bookkeeping experience

Tools

Microsoft Excel

QuickBooks

DBS or similar ERP system

Job description

THOMPSON MACHINERY is hiring an Administrative Operations Coordinator for the SITECH Tri Rivers location in Tennessee. Your role will involve managing calls, processing financial documents, supporting inventory tracking, and ensuring smooth branch operations.

A strong candidate will have at least 3 years of bookkeeping experience, excellent organizational skills, and proficiency in relevant software. To enhance employee welfare, comprehensive benefits including health plans, 401k matching, and professional development are offered.