Service Operations Support

THOMPSON MACHINERY; Memphis (TN); On-site; USD 38,000 - 48,000; Full time

Job summary

Thompson Machinery in Memphis, TN, is seeking a Service Operations Support professional to assist the Service Department with documentation, scheduling, and warranty processing. You will interact with internal teams and external partners to keep service operations efficient and accurate.

The role requires strong organization, reliable data entry, and clear communication. You’ll help produce reports, manage work orders, and support on-time service delivery while upholding safety and company

Qualifications

• High School Diploma required; 3+ years relevant experience desired.
• Able to use standard office equipment: computers, calculators, printers, copiers and fax.
• Able to communicate effectively with customers, co-workers, vendors and managers.
• Demonstrate ability to function efficiently in a team-oriented, collaborative environment.
• Demonstrate a sense of urgency and self-initiative, and the personal drive to succeed.
• Maintain a good attendance record.

Responsibilities

• Coordinate internal documentation with various departments.
• Maintain effective work, vacation and training schedules for assigned staff.
• Prepare & distribute reports or analysis to departments/supervisors for assigned operational unit.
• Perform data entry for assigned operational unit.
• Process repair shop parts orders and/or returns.
• Open, perform maintenance on work orders and segments.
• Enter labor on work orders.
• Review and process warranty documentation for assigned operational unit.

Skills

Effective communication

Team oriented

Sense of urgency

Good attendance

Self-initiative

Education

High School Diploma

Tools

Office equipment

Job description

Thompson Machinery is a Caterpillar equipment dealer serving the middle and west Tennessee and northern Mississippi region. Since 1944, Thompson Machinery has been an industry leader, renowned for superior solutions, lasting relationships, and stronger communities. Serving a broad range of customers in the construction, forestry, mining, industrial, governmental, and agricultural industries, as well as trucking, power generation, and marine businesses, Thompson Machinery is a total equipment solution provider.

JOB PROFILE

The Service Operations Support position is responsible for providing administrative support to dealership Service Department staff members, including coordination of service documentation and personnel related issues with the Service Shop Manager and Supervisors. Performs data entry for work orders, directs communications (email, phone, radio, etc.) and supports all areas of service operations as needed. Will interact with internal and external resources to support efficient service operations related to scheduling, billing, warranty, and department operating processes.

BASIC REQUIREMENTS

• High School Diploma (or equivalent) required and three or more years of relevant experience desired.
• Able to use standard office equipment: computers, calculators, printers, copiers and fax.
• Able to communicate effectively with customers, co-workers, vendors and managers.
• Demonstrate ability to function efficiently in a team-oriented, collaborative environment.
• Demonstrate a sense of urgency and self-initiative, and the personal drive to succeed.
• Maintain a good attendance record.

RESPONSIBILITIES

The requirements listed below are representative of the knowledge, skill and/or ability required.

• Coordinate internal documentation with various departments.
• Maintain effective work, vacation and training schedules for assigned staff.
• Prepare & distribute reports or analysis to departments/supervisors for assigned operational unit.
• Perform data entry for assigned operational unit.
• Process repair shop parts orders and/or returns.
• Open, perform maintenance on work orders and segments.
• Enter labor on work orders.
• Review and process warranty documentation for assigned operational unit.

Safety

• Know and follow all Company and customer safety rules, including maintaining a safe, clean, and orderly work area, fully participating in Company accident prevention and safety improvement activities.
• Must have the physical ability to wear Personal Protective Equipment (PPE), including protective glasses, protective gloves, and protective clothing and footwear as required by the job.

Customer Satisfaction

• Respond to all customer requests in a professional and courteous, timely and responsive manner.
• Maintain a clean, professional personal appearance at all time, meeting all Company standards for professionalism.
• Keep the Manager continually apprised to assist in answering customer questions and problems when necessary.

Business

• Supports the organization’s mission, vision and values by exhibiting the following behaviors: honesty, integrity, and respect while delivering high quality solutions and maintaining a positive attitude and a safe work environment.
• Accepts responsibility for mistakes or problems. Maintains “ownership” of assigned tasks.
• Demonstrate a positive attitude and a high level of personal credibility and integrity with customers, management, and dealership co-workers.
• Must be dependable. Consistently arrives at work on time when scheduled, fully ready to work.
• Maintain company and product confidentiality.
• Attend and participate in all meetings, trainings, and activities as required.
• Adhere to all Company policies and departmental procedures and rules.
• All other duties as assigned.

Work Conditions

• Maintain a clean, safe working environment.
• Communicate effectively, verbally and in writing.
• Must be honest, reliable, and dependable, and display a positive attitude.
• Must be able to work well under occasional pressure or within work standards and deadlines.
• Must be able to work independently and/or with others in a team environment.
• Able to work standard five-day schedule, including daily overtime and occasional weekend hours as needed.
• Meet all eligibility requirements to drive Company vehicles, including a current, valid driver's license issued by the resident State, and maintain current motor vehicle liability insurance.

Physical Requirements

• Pass pre-employment background check, physical exam including drug screen, and meet all physical requirements for the position.
• Able to lift up to 20-50 pounds occasionally.

Thompson Machinery offers competitive salaries and a complete benefits package.

Compensation for this position will be commensurate with the candidate’s experience and background.

Thompson Machinery is an equal opportunity employer: Minorities/Women/Veterans/Disabled.