Dynamic Administrative & Office Support Specialist

PepsiCo Deutschland GmbH; Taunton (MA); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Disability Insurance

Health benefits package

Defined Contribution Retirement Plan

Job summary

PepsiCo is seeking an organized administrative professional in Taunton, MA to support front-line operations, greet clients and vendors, and manage calls and mail. The role includes basic bookkeeping tasks, invoice verification, and regular reporting to ensure accurate financial records.

You will collaborate with a team, maintain organized office workflows, and assist with daily operations and security. This position emphasizes reliability, attention to detail, and proactive problem solving.

Qualifications

• Bookkeeping and/or banking experience preferred.
• Proficient in data entry with knowledge of Excel.
• Demonstrate self-motivation and initiative.
• Well organized with the ability to multi-task and prioritize.
• Team-oriented with a positive work ethic.
• Strong interpersonal skills with attention to detail.
• Reliability and dependability a must.
• Must be able to lift 5 lbs. to 15 lbs. consistently.

Responsibilities

• Greet Client and/or Vendors.
• Answer and direct incoming calls in a professional and pleasant manner.
• Open, sort, and distribute mail and packages.
• General administrative support: reporting, copying, filing, faxing, display board maintenance, mail, supplies, etc.
• Conference room management.
• Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization for payment.
• Safety and security support as needed.
• Prepares financial reports by collecting, analyzing, summarizing account information and communicating anomalies.
• Maintains accounting ledgers by posting account transactions accurately and timely.
• Verifies accounts/reports by reconciling statements/documents and transactions.
• Resolves account discrepancies by investigating documentation; issuing stop payments if warranted.
• Maintains financial security by following internal accounting controls.
• Contributes to team effort by accomplishing related results as needed.
• Cashier back-up and support.
• Location support which includes but is not limited to uniform ordering, supply ordering and management support.

Skills

Data entry

Excel

Self-motivation

Organized

Team player

Interpersonal skills

Reliability

Lifting 5-15 lbs

Job description

PepsiCo is seeking an organized administrative professional in Taunton, MA to support front-line operations, greet clients and vendors, and manage calls and mail. The role includes basic bookkeeping tasks, invoice verification, and regular reporting to ensure accurate financial records.

You will collaborate with a team, maintain organized office workflows, and assist with daily operations and security. This position emphasizes reliability, attention to detail, and proactive problem solving.