Administrative Assistant & Invoicing Specialist

PepsiCo; Taunton (MA); On-site; USD 39,500 - 63,100; Full time

Benefits offered by this job

Medical benefits

Dental & Vision coverage

Disability Insurance

Retirement plan

EAP

Paid time off

Job summary

PepsiCo is seeking a detail-oriented administrative professional in Taunton, MA. The role covers front-office duties, mail handling, and extensive accounts support, including invoice verification, disbursement prep, and reconciliations.

The ideal candidate will be proficient in data entry, Excel, and maintain strong interpersonal skills while supporting diverse teams. Expect engaging daily tasks and a comprehensive benefits package.

Qualifications

• Bookkeeping and/or banking experience preferred.
• Proficient in data entry with knowledge of current computer software programs, especially Excel.
• Demonstrate self-motivation and initiative.
• Well organized with the ability to multi-task and prioritize.
• Willing to work in a team environment and have a positive work ethic.
• Strong interpersonal skills, with significant attention to detail.
• Reliability and dependability are a must.
• Must be able to lift 5 lbs. to 15 lbs. consistently/Bend & Squat often.

Responsibilities

• Greet Client and/or Vendors
• Answer and direct incoming calls in a professional and pleasant manner
• Open, sort, and distribute mail and packages
• General administrative support: Reporting, copying, filing, faxing, display board maintenance, mail, supplies etc.
• Conference room management
• Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization for payment.
• Safety and Security Support as needed.
• Prepares financial reports by collecting, analyzing, summarizing account information and communicating anomalies.
• Maintains accounting ledgers by posting account transactions accurately and timely.
• Verifies accounts/reports by reconciling statements/documents and transactions.
• Resolves account discrepancies by investigating documentation; issuing stop payments if warranted, payments, or adjustments.
• Maintains financial security by following internal accounting controls.
• Contributes to team effort by accomplishing related results as needed.
• Cashier back-up and support
• Location support which includes but is not limited to uniform ordering, supply ordering and management support

Skills

data entry

self-motivation

initiative

organization

teamwork

interpersonal skills

reliability

lift & bend

Tools

Excel

Job description

PepsiCo is seeking a detail-oriented administrative professional in Taunton, MA. The role covers front-office duties, mail handling, and extensive accounts support, including invoice verification, disbursement prep, and reconciliations.

The ideal candidate will be proficient in data entry, Excel, and maintain strong interpersonal skills while supporting diverse teams. Expect engaging daily tasks and a comprehensive benefits package.