Associate Administrative Assistant

PepsiCo Deutschland GmbH; Taunton (MA); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Disability Insurance

Health benefits package

Defined Contribution Retirement Plan

Job summary

PepsiCo is seeking an organized administrative professional in Taunton, MA to support front-line operations, greet clients and vendors, and manage calls and mail. The role includes basic bookkeeping tasks, invoice verification, and regular reporting to ensure accurate financial records.

You will collaborate with a team, maintain organized office workflows, and assist with daily operations and security. This position emphasizes reliability, attention to detail, and proactive problem solving.

Qualifications

• Bookkeeping and/or banking experience preferred.
• Proficient in data entry with knowledge of Excel.
• Demonstrate self-motivation and initiative.
• Well organized with the ability to multi-task and prioritize.
• Team-oriented with a positive work ethic.
• Strong interpersonal skills with attention to detail.
• Reliability and dependability a must.
• Must be able to lift 5 lbs. to 15 lbs. consistently.

Responsibilities

• Greet Client and/or Vendors.
• Answer and direct incoming calls in a professional and pleasant manner.
• Open, sort, and distribute mail and packages.
• General administrative support: reporting, copying, filing, faxing, display board maintenance, mail, supplies, etc.
• Conference room management.
• Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization for payment.
• Safety and security support as needed.
• Prepares financial reports by collecting, analyzing, summarizing account information and communicating anomalies.
• Maintains accounting ledgers by posting account transactions accurately and timely.
• Verifies accounts/reports by reconciling statements/documents and transactions.
• Resolves account discrepancies by investigating documentation; issuing stop payments if warranted.
• Maintains financial security by following internal accounting controls.
• Contributes to team effort by accomplishing related results as needed.
• Cashier back-up and support.
• Location support which includes but is not limited to uniform ordering, supply ordering and management support.

Skills

Data entry

Excel

Self-motivation

Organized

Team player

Interpersonal skills

Reliability

Lifting 5-15 lbs

Job description

Overview

The right candidate is a people-friendly, strong work ethic, flexible, organized and teachable person. He/she must be a good communicator, detail-oriented team player that possess a "Can Do" positive attitude.

Responsibilities

• Greet Client and/or Vendors
• Answer and direct incoming calls in a professional and pleasant manner
• Open, sort, and distribute mail and packages
• General administrative support:
  • Reporting, copying, filing, faxing, display board maintenance, mail, supplies etc.
• Conference room management
• Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization for payment.
• Safety and Security Support as needed.
• Prepares financial reports by collecting, analyzing, summarizing account information and communicating anomalies.
• Maintains accounting ledgers by posting account transactions accurately and timely.
• Verifies accounts/reports by reconciling statements/documents and transactions.
• Resolves account discrepancies by investigating documentation; issuing stop payments if warranted, payments, or adjustments.
• Maintains financial security by following internal accounting controls.
• Contributes to team effort by accomplishing related results as needed.
• Cashier back-up and support
• Location support which includes but is not limited to uniform ordering, supply ordering and management support

Compensation and Benefits

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.
• It is unlawful in Massachusetts to require or administer a lie-detector test as a condition of employment or continued employment.

Qualifications

• Bookkeeping and/or banking experience preferred
• Must be proficient in data entry with knowledge of current computer software programs, especially Excel.
• Demonstrate self-motivation and initiative
• Must be well organized with the ability to multi-task and prioritize.
• Must be willing to work in a team environment and have a positive work ethic.
• Strong interpersonal skills, with significant attention to detail
• Reliability and dependability are a must
• Must be able to lift 5 lbs. to 15 lbs. consistently/Bend & Squat often

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement.