Dynamic Administrative Coordinator — Front Desk & Operations

WesleyLife; Des Moines (IA); On-site; USD 45,000 - 60,000; Full time

Job summary

WesleyLife in Des Moines, IA, is seeking an Administrative Coordinator to serve as the front desk concierge and provide comprehensive administrative support across the organization. The role involves welcoming visitors, managing calls and deliveries, and coordinating calendars, meetings, and reports in a fast-paced environment.

Ideal candidates will have a high school diploma (Bachelor’s preferred), 3+ years of related experience, and the ability to handle multiple priorities with discretion and

Qualifications

• High school diploma or equivalent required; Bachelor's degree preferred.
• 3+ years of related experience.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to support multiple leaders across the company.
• Self-motivation and ability to work independently.

Responsibilities

• Front desk operations and guest hospitality.
• Manage calls, deliveries, and inquiries for visitors.
• Order and manage office supplies and equipment.
• Coordinate facility and building needs.
• Provide admin support: calendars, meetings, reports, documents.
• Support leadership with projects and timelines.
• Vehicle fleet management duties as assigned.
• Complete special projects as assigned.

Skills

Front desk operations

Administrative support

Calendar management

Meeting coordination

Expense reporting

Documentation

Presentations

Confidentiality

Fleet management

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

PowerPoint

Job description

WesleyLife in Des Moines, IA, is seeking an Administrative Coordinator to serve as the front desk concierge and provide comprehensive administrative support across the organization. The role involves welcoming visitors, managing calls and deliveries, and coordinating calendars, meetings, and reports in a fast-paced environment.

Ideal candidates will have a high school diploma (Bachelor’s preferred), 3+ years of related experience, and the ability to handle multiple priorities with discretion and