Administrative Coordinator

WesleyLife; Des Moines (IA); On-site; USD 45,000 - 60,000; Full time

Job summary

WesleyLife in Des Moines, IA, is seeking an Administrative Coordinator to serve as the front desk concierge and provide comprehensive administrative support across the organization. The role involves welcoming visitors, managing calls and deliveries, and coordinating calendars, meetings, and reports in a fast-paced environment.

Ideal candidates will have a high school diploma (Bachelor’s preferred), 3+ years of related experience, and the ability to handle multiple priorities with discretion and

Qualifications

• High school diploma or equivalent required; Bachelor's degree preferred.
• 3+ years of related experience.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to support multiple leaders across the company.
• Self-motivation and ability to work independently.

Responsibilities

• Front desk operations and guest hospitality.
• Manage calls, deliveries, and inquiries for visitors.
• Order and manage office supplies and equipment.
• Coordinate facility and building needs.
• Provide admin support: calendars, meetings, reports, documents.
• Support leadership with projects and timelines.
• Vehicle fleet management duties as assigned.
• Complete special projects as assigned.

Skills

Front desk operations

Administrative support

Calendar management

Meeting coordination

Expense reporting

Documentation

Presentations

Confidentiality

Fleet management

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Position Summary

The Administrative Coordinator serves as the primary front desk concierge, provides administrative support to leaders and individuals across the organization, and handles daily office-related tasks and assignments, projects, reports.

Essential Job Functions & Responsibilities

• Serves as the front desk concierge, providing exceptional hospitality while managing front desk operations, including welcoming and assisting guests, answering and directing phone calls, handling deliveries and mail, responding to inquiries, and ensuring visitors are connected with the appropriate individuals or departments.
• Orders, maintains, and manages office supplies, equipment, and operational resources to support the Network Support Center team, ensuring a well-equipped, efficient, and professional work environment.
• Coordinates facility and building-related needs as required to support daily operations.
• Provides comprehensive administrative support to assigned leaders, departments, committees, and organizational initiatives, including calendar management, meeting and event coordination, communications, correspondence, document preparation, presentations, expense reporting, and other operational activities.
• Prioritizes competing demands and exercises sound judgment to ensure efficient office operations and timely execution of responsibilities.
• Serves as a trusted partner to leadership by supporting projects, reports, presentations, and strategic initiatives; independently gathering information, maintaining confidentiality, coordinating stakeholders, tracking timelines and action items, and ensuring work is completed accurately, professionally, and within established deadlines.
• Fleet vehicle management duties as assigned.
• Completes a variety of special projects, assignments, and other related duties as assigned.

Education & Experience

• High school diploma or equivalent is required. A Bachelor’s degree is highly preferred
• 3+ years of related experience
• Ability to handle multiple priorities in a fast-paced environment with fluctuating priorities and deadlines
• Ability to provide support to multiple leaders and individuals across the company
• Self-motivation and initiative, and the ability to work independently with limited direction

Why Choose WesleyLife?

At WesleyLife, you're not just starting a job — you're joining a purpose-driven community where your well-being, growth, and impact truly matter. With nearly 80 years of excellence in serving older adults, we empower our team members to thrive while making meaningful connections and changing lives every day.

WesleyLife is proud to be recognized as one of Senior Care’s Best Places to Work by WeCare Connect! We’re committed to a workplace where every team member is seen, heard, and appreciated.

WesleyLife is revolutionizing the experience of aging by challenging the stigma that aging means decline and promoting the idea that life transitions are opportunities for growth and purpose. Come be a part of the revolution!