Dynamic Administrative Coordinator for Projects & Events

Hargrove Engineers & Constructors; Gonzales (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid time off

Health insurance

401(k) retirement contributions

Job summary

Hargrove Engineers & Constructors in California seeks an administrative professional to support Leaders and Project Managers with clerical tasks under close supervision. Responsibilities include preparing charts, correspondence, event coordination, travel arrangements, meeting notes, and client materials; strong MS Word/Excel/Outlook skills and attention to detail are essential.

The role offers a competitive benefits package including PTO, health insurance, and retirement contributions; up to 5

Qualifications

• High School Diploma or equivalent required.
• Up to 5 years of relevant administrative/clerical experience preferred.
• Proficient in Microsoft Word, Excel and Outlook; strong communication skills.

Responsibilities

• Preparing organizational charts, correspondence, transmittals and proposals.
• Registering for conferences and exhibits and coordinating displays.
• Tracking charitable contributions and coordinating approvals and payments.
• Scheduling participants for events and ensuring arrangements are made.
• Preparing mailings, labels, and company communications.
• Coordinating travel, conferences calls and video conferences.
• Assisting in meeting scheduling and producing meeting notes and client materials.
• Submitting announcements and other company information to publications.
• Providing scanning, copying, faxing, and filing services.
• Execution of special projects and supporting Leaders and Project Managers.

Skills

Communication skills

Attention to detail

Multi-tasking

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Hargrove Engineers & Constructors in California seeks an administrative professional to support Leaders and Project Managers with clerical tasks under close supervision. Responsibilities include preparing charts, correspondence, event coordination, travel arrangements, meeting notes, and client materials; strong MS Word/Excel/Outlook skills and attention to detail are essential.

The role offers a competitive benefits package including PTO, health insurance, and retirement contributions; up to 5