Turnaround Administrative Coordinator

Hargrove Engineers & Constructors; Gonzales (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid time off

Health insurance

401(k) retirement contributions

Job summary

Hargrove Engineers & Constructors in California seeks an administrative professional to support Leaders and Project Managers with clerical tasks under close supervision. Responsibilities include preparing charts, correspondence, event coordination, travel arrangements, meeting notes, and client materials; strong MS Word/Excel/Outlook skills and attention to detail are essential.

The role offers a competitive benefits package including PTO, health insurance, and retirement contributions; up to 5

Qualifications

• High School Diploma or equivalent required.
• Up to 5 years of relevant administrative/clerical experience preferred.
• Proficient in Microsoft Word, Excel and Outlook; strong communication skills.

Responsibilities

• Preparing organizational charts, correspondence, transmittals and proposals.
• Registering for conferences and exhibits and coordinating displays.
• Tracking charitable contributions and coordinating approvals and payments.
• Scheduling participants for events and ensuring arrangements are made.
• Preparing mailings, labels, and company communications.
• Coordinating travel, conferences calls and video conferences.
• Assisting in meeting scheduling and producing meeting notes and client materials.
• Submitting announcements and other company information to publications.
• Providing scanning, copying, faxing, and filing services.
• Execution of special projects and supporting Leaders and Project Managers.

Skills

Communication skills

Attention to detail

Multi-tasking

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

What You'll Be Doing

Job Summary:

Generally responsible for assisting Leaders and Project Managers with all aspects of administrative duties. This work will be performed under close supervision.

Primary Responsibilities Will Include But Are Not Limited To

• Preparing organizational charts, correspondence, transmittals and proposals.
• Registering for conferences and exhibits including assuring that displays, promotional items, etc. are delivered and set up as needed.
• Tracking charitable contribution requests received by the company including obtaining Leader approval, preparation of check requests and transmittals.
• Scheduling participants for company sponsored events assuring that all arrangements are made.
• Preparing company mailings, labels, etc.
• Obtaining quotes or scheduling travel, conference calls and/or video conferences.
• Assisting in meeting scheduling and ensuring proper arrangements are made.
• Preparing meeting notes for Leader approval.
• Preparing presentations and other client related information.
• Submitting announcements and other company related information to appropriate publications.
• Coordinating company events, holiday gatherings, community involvement, associate retreats, etc.
• Providing scanning, copying, faxing, and filing services for Resource Leaders and Project Managers.
• Execution of special projects. This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.

Ideal Background

Education:

High School Diploma or equivalent is required. Advanced coursework is preferred.

Certification:

No certification is required for this position.

Experience:

This position requires up to 5 years of relevant experience in administrative and clerical services in a professional office environment.

Knowledge, Skills, & Abilities Required

• Knowledge and application of company standards.
• Knowledge of office administration procedures.
• Proficient in the use of Microsoft Word, Excel and Outlook and other software as needed.
• Attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast-paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of teammates and clients
• Ability to find and communicate accurate information concerning Hargrove services and capabilities.

Physical Requirements

• Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.