Turnaround Administrative Coordinator

Hargrove Engineers + Constructors; Gonzales (LA); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Health insurance

401(k) matching

Comprehensive benefits (medical,Dental

Job summary

Hargrove Engineers + Constructors in Gonzales, LA is seeking an Administrative Assistant to support Leaders and Project Managers with a range of clerical duties. You will prepare charts, proposals, travel arrangements and meeting notes, while ensuring accuracy and confidentiality.

Ideal candidates have a High School diploma or equivalent, up to 5 years of admin experience, strong Microsoft Word/Excel/Outlook skills, attention to detail and the ability to multitask in a fast-paced environment.

Qualifications

• High School Diploma or equivalent is required.
• Advanced coursework is preferred.

Responsibilities

• Assist Leaders and Project Managers with administrative duties.
• Prepare organizational charts, correspondence, transmittals and proposals.
• Register for conferences and exhibits and coordinate displays and materials.
• Schedule participants for company events and travel arrangements.
• Prepare meetings notes, presentations, and client information.
• Coordinate company events and community involvement.
• Provide scanning, copying, faxing, and filing services.
• Execute special projects.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Communication skills

Confidentiality

Multi-tasking

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

What You'll Be DoingJob Summary: Generally responsible for assisting Leaders and Project Managers with all aspects of administrative duties. This work will be performed under close supervision.Primary responsibilities will include but are not limited to:Preparing organizational charts, correspondence, transmittals and proposals.Registering for conferences and exhibits including assuring that displays, promotional items, etc. are delivered and set up as needed.Tracking charitable contribution requests received by the company including obtaining Leader approval, preparation of check requests and transmittals.Scheduling participants for company sponsored events assuring that all arrangements are made.Preparing company mailings, labels, etc.Obtaining quotes or scheduling travel, conference calls and/or video conferences.Assisting in meeting scheduling and ensuring proper arrangements are made.Preparing meeting notes for Leader approval.Preparing presentations and other client related information.Submitting announcements and other company related information to appropriate publications.Coordinating company events, holiday gatherings, community involvement, associate retreats, etc.Providing scanning, copying, faxing, and filing services for Resource Leaders and Project Managers.Execution of special projects. This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.Ideal BackgroundEducation: High School Diploma or equivalent is required. Advanced coursework is preferred.Certification: No certification is required for this position.Experience: This position requires up to 5 years of relevant experience in administrative and clerical services in a professional office environment.Knowledge, Skills, & Abilities Required:Knowledge and application of company standards.Knowledge of office administration procedures.Proficient in the use of Microsoft Word, Excel and Outlook and other software as needed.Attention to detail.Excellent proofreading and grammar.Ability to communicate effectively, both verbal and written.Ability to maintain confidentiality in all areas.Ability to work in a fast-paced environment with extreme multi-tasking.Ability to prioritize effectively.Ability to develop reports.Ability to maintain effective working relationships with teammates, clients, and vendors.Ability to listen and ascertain the needs of teammates and clientsAbility to find and communicate accurate information concerning Hargrove services and capabilities.Physical Requirements:Ability to sit, stand, or walk for long periods of time.Hargrove CultureWe work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.Equal Opportunity Employment StatementHargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.Hargrove is a drug-free workplace.The selected candidate must be authorized to work in the United States.