Dynamic Administrative Associate II

Quasi-Independent Agencies; Portland (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

13 paid holidays

Health insurance

Dental insurance

Retirement plan

Parental leave

Job summary

The State of Maine is seeking an Office Assistant I/II/Office Associate I to provide office and administrative support in Portland. This role requires applying modern office practices, equipment use, and independent decision-making within established procedures to meet agency needs.

It is part of the Office & Administrative Support Job Family, offering opportunities to contribute to operations and customer service.

Qualifications

• Experience applying modern office practices to perform complex, varied tasks.
• Ability to make independent decisions within standard procedures.
• Prepare standard reports and correspondence.
• Greet visitors and determine customer needs.
• Support staff trainings and develop basic work procedures.

Responsibilities

• Complies with state policies including security and confidentiality.
• Create and format varied business correspondence.
• Develop and use formats/graphics for forms, pamphlets, charts.
• Examine documents for facts, errors, and irregularities.
• Perform routine secretarial duties.
• Coordinate and assist with trainings for support staff.
• Write regular and periodic reports.
• Receive incoming referrals and legal documents.
• Assist with technical troubleshooting.
• Explain and interpret applicable rules for routine cases.
• Develop standard work procedures within guidelines.

Skills

Office administration

Attention to detail

Communication

Independent decision-making

Problem solving

Technical troubleshooting

Tools

Graphics software

Internet usage

Job description

The State of Maine is seeking an Office Assistant I/II/Office Associate I to provide office and administrative support in Portland. This role requires applying modern office practices, equipment use, and independent decision-making within established procedures to meet agency needs.

It is part of the Office & Administrative Support Job Family, offering opportunities to contribute to operations and customer service.