Administrative Office Associate II – Records & Support

State of Maine; Portland (OR); Sur place; USD 26 000 - 37 000; Plein temps

Avantages offerts par ce poste

Paid holidays

Sick leave

Vacation leave

Health insurance

Dental insurance

Retirement plan

Gym reimbursement

Flexible spending accounts

Student loan forgiveness

Parental leave

Deferred compensation

Résumé du poste

The State of Maine seeks an Administrative Support professional for the Portland Advocate Division. The role involves office tasks, confidential document handling, and assisting with trainings while maintaining standard procedures.

Compensation is hourly, with a wage range of $18.53–$26.68 per hour and a 2.50% recruitment/retention stipend. Benefits include vacation, holidays, and health coverage; visa sponsorship is not available.

Qualifications

• Training, education, or experience in office and administrative support work that demonstrates competency in modern office practices.
• Ability to use independent decision-making on processes to follow and actions to take.

Responsabilités

• Complies with state policies including security and confidentiality.
• Create and use varied correspondence formats and compose standard business documents.
• Develop and use computerized formats/graphics for forms, pamphlets, charts and maps.
• Examine documents, determine facts, detect errors, and take action as authorized.
• Perform routine secretarial duties.
• Coordinate and assist with trainings for support staff.
• Write regular and/or periodic reports.
• Track and monitor referrals and incoming documents.
• Receive and greet visitors and determine customer needs.
• Assist with technical troubleshooting.
• Explain and interpret applicable rules and documentation requirements.
• Develop standard work procedures within guidelines.

Connaissances

Secretarial duties

Office equipment

Communication

Microsoft Office

Formation

Office Assistant I/II/Office Associate I

Outils

Graphic design basics

Description du poste

The State of Maine seeks an Administrative Support professional for the Portland Advocate Division. The role involves office tasks, confidential document handling, and assisting with trainings while maintaining standard procedures.

Compensation is hourly, with a wage range of $18.53–$26.68 per hour and a 2.50% recruitment/retention stipend. Benefits include vacation, holidays, and health coverage; visa sponsorship is not available.