Dynamic Administrative Assistant — Security Operations

AbilityLinks; Birmingham (AL); On-site; USD 38,000 - 52,000; Full time

Job summary

Southern Company Services is seeking an Administrative Assistant to provide administrative and operational support to the Security Operations Team at the Energy Center in Birmingham, AL. The role requires confidentiality, initiative, and strong organizational skills to manage calendars, meetings, procurement tasks, and documentation.

The ideal candidate will have a high school diploma and experience in a busy environment, with proficiency in Microsoft Office and familiarity with timekeeping and

Qualifications

• High School Diploma or GED required.
• Secretarial or administrative experience in a busy, demanding environment is highly preferred.
• Experience supporting a large department or operational team is highly desired.
• Experience with timekeeping, expense reporting, reconciliation, travel arrangements, and meeting coordination is preferred.
• Demonstrated experience taking initiative and managing day‑to‑day responsibilities independently.
• Qualifications on pre‑employment clerical testing is required, as applicable.
• Administrative or clerical certification is desired but not required.
• Notary certification is highly desired but not required.

Responsibilities

• Process employee time and maintain accurate records as required.
• Prepare monthly procurement card expense statements and support expense reconciliation.
• Manage calendars, coordinate meetings, schedule conference rooms, and arrange catering as needed.
• Set up and break down meeting rooms and support meeting logistics, including approval and coordination of meeting space requests.
• Coordinate video conferences, conference bridges, and meeting technology needs.
• Process invoices, check requests, purchase requisitions, purchase orders, and related supply chain logistics.
• Make travel arrangements and prepare related documentation.
• Maintain SharePoint sites, Teams access, shared drives, Outlook distribution lists, and other team resources.
• Prepare presentations, communications, reports, and other business documents.
• Order office supplies, breakroom supplies, and other materials needed to support daily operations.
• Perform filing, copying, scanning, faxing, and other general administrative duties.
• Answer phones, take effective messages, greet visitors, and manage building door or gate call bell access as appropriate.
• Support budget preparation, monthly tracking, and accrual activities as needed.
• Perform notary responsibilities, if needed and applicable.
• Support other Security Operations Team needs and department-specific requirements as assigned.

Skills

Microsoft Office

Calendar management

Customer service

Timekeeping

Notary responsibilities

Education

High School Diploma or GED

Tools

SharePoint

Teams

Outlook

Job description

Southern Company Services is seeking an Administrative Assistant to provide administrative and operational support to the Security Operations Team at the Energy Center in Birmingham, AL. The role requires confidentiality, initiative, and strong organizational skills to manage calendars, meetings, procurement tasks, and documentation.

The ideal candidate will have a high school diploma and experience in a busy environment, with proficiency in Microsoft Office and familiarity with timekeeping and