Administrative Assistant

Mississippi Power Co; Birmingham, Northern (AL, KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Southern Company Services in Birmingham, AL, seeks an Administrative Assistant to support the Integrated Grid Planning and APC Resource Planning departments. The role involves coordinating travel, meetings, calendars, and expense processing, while assisting executives and staff across multiple locations.

The ideal candidate has strong Microsoft Office skills, professional communication, and the ability to handle confidential information in a hybrid office setting.

Qualifications

• High school diploma required.
• Associate or Bachelor’s degree preferred.
• Secretarial/administrative certification (Certified Administrative Professional or similar) a plus.

Responsibilities

• Administer time reporting for the departments.
• Maintain office supplies and an orderly, safe work environment.
• Make travel arrangements for department directors and staff as needed.
• Process invoices and expense statements.
• Schedule meetings and make meeting arrangements such as room setup, managing invitations, and meal arrangements as needed.
• Provide calendar management and support for the department directors, proactively identifying conflicts and resolving with the directors as necessary.
• Serve as back up to other functional areas within System Planning when required.
• Other administrative items as identified or assigned.

Skills

Administrative experience

Travel arrangements

Calendar management

Expense and invoice processing

Confidentiality and professionalism

Communication skills

Hybrid work environment

Education

High school diploma

Associate or Bachelor’s degree preferred

Secretarial/administrative certification

Tools

Microsoft Office

Outlook

Teams

Excel

Word

PowerPoint

Job description

Administrative Assistant – Resource Planning

Southern Company Services, Integrated Resource Planning Department

Alabama Power, Resource Planning Department

This position will be located at APC Headquarters in Birmingham, AL

JOB SUMMARY

This position will provide administrative support for the SCS Integrated Grid Planning and APC Resource Planning departments. The successful candidate will be expected to work in multiple locations within the APC Headquarters and handle all aspects of administrative support for the two departments, including direct support for the department directors, managers, supervisors and their staff, as needed. In addition, the position will work with the executive assistants and other administrative assistants within the System Planning organization. The position will have a dual reporting relationship to the Integrated Resource Planning director and the APC Resource Planning director.

JOB QUALIFICATIONS

Education:

• High school diploma required

• Associate or Bachelor’s degree preferred

• Secretarial/administrative certification (Certified Administrative Professional or similar) a plus

Experience:

• Two years of recent administrative experience supporting people including travel and meeting arrangements, expense and invoice processing, time keeping, and calendar management

• Proficiency in Microsoft Office products including Outlook, Teams, Excel, Word, and PowerPoint

• Experience working in a corporate office setting

• Experience working with all levels of management is highly preferred

Knowledge, Skills, and Abilities:

• Must exhibit a mindset and behaviors consistent with Southern Company’s values of safety, intentional inclusion, act with integrity, and superior performance

• Must exhibit ethical behavior and maintain confidentiality, integrity, and a high level of professionalism at all times

• Demonstrated exceptional professional communication and interpersonal skills

• Ability to take initiative and personal responsibility in handling all details of the job

• Ability to prioritize work and to be adaptable to shifting priorities

• Team player who maintains a positive attitude and commitment to providing excellent customer service

• Ability to work in a hybrid work environment, supporting employees in the office as well as communicating with employees working remotely.

MAJOR JOB RESPONSIBILITIES

• Administer time reporting for the departments

• Maintain office supplies and an orderly, safe work environment

• Make travel arrangements for department directors and staff as needed

• Process invoices and expense statements

• Schedule meetings and make meeting arrangements such as room setup, managing invitations, and meal arrangements as needed

• Provide calendar management and support for the department directors, proactively identifying conflicts and resolving with the directors as necessary

• Serve as back up to other functional areas within System Planning when required

• Other administrative items as identified or assigned

About Southern Company

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications is considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 21456

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Southern Company Services