Security Ops Administrative Specialist

Southern Company; Birmingham (AL); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Southern Company seeks an Administrative Assistant to provide administrative and operational support to the Security Operations Team at the Energy Center in Birmingham, AL. This role requires professionalism, strong attention to detail, sound judgment, and the ability to manage competing priorities while supporting leaders, team members, vendors, and business partners.

The ideal candidate is proactive, dependable, eager to learn, and comfortable asking questions to ensure accuracy and alignment.

Qualifications

• High School Diploma or GED required.
• Secretarial or administrative experience in a busy, demanding environment is highly preferred.
• Experience supporting a large department or operational team is highly desired.
• Experience with timekeeping, expense reporting, reconciliation, travel arrangements, and meeting coordination is preferred.
• Notary responsibilities, if needed and applicable, may be assigned.

Responsibilities

• Process employee time and maintain accurate records as required.
• Prepare monthly procurement card expense statements and support expense reconciliation.
• Manage calendars, coordinate meetings, schedule conference rooms, and arrange catering as needed.
• Set up and break down meeting rooms and support meeting logistics, including approval and coordination of meeting space requests.
• Coordinate video conferences, conference bridges, and meeting technology needs.
• Process invoices, check requests, purchase requisitions, purchase orders, and related supply chain logistics.
• Make travel arrangements and prepare related documentation.
• Maintain SharePoint sites, Teams access, shared drives, Outlook distribution lists, and other team resources.
• Prepare presentations, communications, reports, and other business documents.
• Order office supplies, breakroom supplies, and other materials needed to support daily operations.
• Perform filing, copying, scanning, faxing, and other general administrative duties.
• Answer phones, take effective messages, greet visitors, and manage building door or gate call bell access as appropriate.
• Support budget preparation, monthly tracking, and accrual activities as needed.
• Perform notary responsibilities, if needed and applicable.
• Support other Security Operations Team needs and department-specific requirements as assigned.

Skills

Strong attention to detail

Professionalism

Confidentiality

Customer service mindset

Ability to manage competing priorities

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Office

Outlook

PowerPoint

Word

Excel

SharePoint

Job description

Southern Company seeks an Administrative Assistant to provide administrative and operational support to the Security Operations Team at the Energy Center in Birmingham, AL. This role requires professionalism, strong attention to detail, sound judgment, and the ability to manage competing priorities while supporting leaders, team members, vendors, and business partners.

The ideal candidate is proactive, dependable, eager to learn, and comfortable asking questions to ensure accuracy and alignment.