Dynamic Administrative Assistant – Scheduling & Docs

Ultimate Staffing; Sacramento (CA); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Benefits may be available

Job summary

Ultimate Staffing in Sacramento is seeking a detail-oriented Administrative Assistant to support daily business operations. You will be the main point of contact for office administration, scheduling, documentation, and customer communication.

The role requires 1+ years of experience, strong MS Office skills, and excellent written and verbal communication. You will manage files, calendars, reports, invoices, and customer inquiries in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 1+ years of administrative, clerical, or office support experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Professional attitude with a strong customer service focus.

Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain and organize electronic and physical files.
• Prepare reports, correspondence, and other administrative documents.
• Schedule meetings, appointments, and calendar events.
• Enter, update, and maintain accurate information in company systems.
• Assist with data entry, document tracking, and recordkeeping.
• Process invoices and support basic administrative accounting tasks.
• Provide customer service and respond to internal and external requests.
• Order office supplies and support general office operations.
• Maintain confidentiality of sensitive information.
• Perform other administrative and clerical duties as assigned.

Skills

Written communication

Verbal communication

Organizational skills

Attention to detail

Multitasking

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ultimate Staffing in Sacramento is seeking a detail-oriented Administrative Assistant to support daily business operations. You will be the main point of contact for office administration, scheduling, documentation, and customer communication.

The role requires 1+ years of experience, strong MS Office skills, and excellent written and verbal communication. You will manage files, calendars, reports, invoices, and customer inquiries in a fast-paced environment.