Efficient Administrative Assistant - Office Ops Support

Ultimate Staffing; Irvine (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Retirement plan with match

Paid time off

Professional development

Job summary

Ultimate Staffing Services in California is seeking an experienced Administrative Assistant to support daily operations at a client site. The role emphasizes organization, attention to detail, and professional communication.

You will schedule meetings, manage files, prepare reports and presentations, handle inquiries, and assist with supplies. The position offers competitive hourly pay and benefits, with a Monday–Friday first shift.

Qualifications

• Proven experience as administrative assistant or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• High school diploma or equivalent; additional qualifications are a plus.

Responsibilities

• Coordinate and schedule meetings, appointments, and events.
• Maintain and organize files and records, ensuring accuracy.
• Assist in preparing reports, presentations, and correspondence.
• Provide excellent customer service to clients, visitors, and staff.
• Manage incoming and outgoing communications, including emails and phone calls.
• Order and maintain office supplies and equipment.
• Support team members with various administrative tasks as needed.

Skills

Organizational skills

Multitasking

Communication skills

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

MS Word

MS Excel

PowerPoint

Job description

Ultimate Staffing Services in California is seeking an experienced Administrative Assistant to support daily operations at a client site. The role emphasizes organization, attention to detail, and professional communication.

You will schedule meetings, manage files, prepare reports and presentations, handle inquiries, and assist with supplies. The position offers competitive hourly pay and benefits, with a Monday–Friday first shift.