Dynamic Administrative Assistant | Project & Office Support

Bolton & Menk, Inc.; Grand Rapids (MN); On-site; USD 37,500 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) Match

Paid time off

Life insurance

Vision insurance

Job summary

Bolton & Menk, Inc. is seeking an Administrative Assistant to join our Grand Rapids office. This role supports a multidisciplinary team with receptionist duties, clerical tasks, shipping/receiving, event planning, and project-related calendar and report work.

The ideal candidate will have a 2-year business degree with 4+ years of related experience, strong MS Office skills, and excellent editing abilities. A valid driver's license and detail orientation are required; construction/engineering

Qualifications

• 2-year degree in business-related field and 4 years of related experience or equivalent combination.
• Proficient skills in Microsoft Word, Excel, PowerPoint and Outlook
• Strong content creation and editing skills
• Experience drafting and editing correspondence; strong grammar
• Must possess a valid driver's license
• Must be detail oriented
• Experience in construction or engineering services preferred

Responsibilities

• Planning and Document support: proofreading, formatting, accessibility compliance, scanning and OCR’ing documents; printing and collating materials for public meeting
• Prepare correspondence and reports including agendas and meeting minutes
• Coordinate logistics for office events, training, client visits; setup and clean up
• Perform receptionist duties and answer incoming calls
• Process incoming/outgoing mail, packages, and documents
• Maintain office supplies and communicate with vendors for office maintenance
• Create a positive and professional image of the firm and maintain relationships with clients, vendors, and staff
• Provide overflow administrative support to the broader team as priorities require

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Education

2-year business degree

Job description

Bolton & Menk, Inc. is seeking an Administrative Assistant to join our Grand Rapids office. This role supports a multidisciplinary team with receptionist duties, clerical tasks, shipping/receiving, event planning, and project-related calendar and report work.

The ideal candidate will have a 2-year business degree with 4+ years of related experience, strong MS Office skills, and excellent editing abilities. A valid driver's license and detail orientation are required; construction/engineering