Dynamic Administrative Assistant, Preconstruction Support

EMCOR Group; Muskogee (OK); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Job summary

Batchelor & Kimball seeks an Administrative Assistant to provide general office and personnel support at the Oklahoma office. The role centers on enabling site teams to stay efficient by handling documentation, data entry, and scheduling to keep projects on track and on time.

You will support the Preconstruction department, format and distribute documents, and maintain accurate filing systems. Strong MS Office skills and detail-oriented work style are essential.

Qualifications

• Dependability and availability.
• Able to work in a fast-paced office environment.
• Aptitude to learn new systems.
• Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment.
• Ability to prioritize tasks.
• Keen attention to detail and strong problem-solving skills.
• Excellent written and verbal communication skills.
• Knowledge of standard office procedures and equipment.
• Skill in learning new computer software packages.

Responsibilities

• Provide administrative support to Preconstruction department.
• Prepare, format, and distribute documents, reports, and presentations.
• Perform data entry and maintain accurate records and filing systems (digital and paper).
• Work effectively in a professional environment.
• Work efficiently with a focus on accuracy and timeliness.
• Maintain confidentiality.
• Communicate and coordinate effectively with employees at all organizational levels.

Skills

MS Outlook

Excel

Word

Data entry

Attention to detail

Communication skills

Prioritization

Confidentiality

Office equipment

Education

High School Diploma or GED

1-2 years experience

Job description

Batchelor & Kimball seeks an Administrative Assistant to provide general office and personnel support at the Oklahoma office. The role centers on enabling site teams to stay efficient by handling documentation, data entry, and scheduling to keep projects on track and on time.

You will support the Preconstruction department, format and distribute documents, and maintain accurate filing systems. Strong MS Office skills and detail-oriented work style are essential.