Administrative Assistant

Batchelor & Kimball, Inc.; Muskogee (OK); On-site; USD 30,000 - 42,000; Full time

Job summary

Batchelor & Kimball, Inc. is seeking an Administrative Assistant to provide essential office support for the Preconstruction department. The role focuses on helping site teams stay efficient by handling documentation, data entry, and coordination.

The ideal candidate will have 1–2 years of administrative experience, strong MS Outlook/Excel/Word skills, and excellent written and verbal communication abilities, with a keen eye for detail and the ability to prioritize in a fast-paced environment.

Qualifications

• Proficient with MS Outlook, Excel and Word.
• 1–2 years of administrative assistant experience.
• High School Diploma or GED required.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and maintain accuracy.

Responsibilities

• Provide administrative support to Preconstruction department.
• Prepare, format, and distribute documents, reports, and presentations.
• Data entry and filing (digital and paper).
• Maintain confidentiality and operate in a professional environment.
• Coordinate effectively with employees at all levels.
• Ensure timely completion of tasks and accuracy in work.

Skills

MS Outlook

Excel

Word

Attention to detail

Verbal communication

Written communication

Prioritization

Problem-solving

Education

High School Diploma or GED

Tools

Office equipment

Job description

As a leading mechanical contractor serving the Southeast and Midwest, Batchelor & Kimball takes pride in partnering with our clients to deliver excellent results from engineering and construction to operations and maintenance. We offer design/build and turnkey construction services, including teaming with subcontractor partners. If you are looking to grow your career and thrive in a team environment, then we invite you to apply for this position.
There’s not a lot of BS here, and not a lot of turnover. Good people work at Batchelor & Kimball. We’re good at our jobs, and good to each other. We have high expectations because the work is challenging, but we know the most valuable thing about the work is the people who do it. If this sounds like a good fit for you, we’d like to meet you!
The position of Administrative Assistant will provide general office and personnel support as needed. The primary function of the role is to help those at the site to be as efficient as possible by providing the necessary support to allow them to focus on the value-added parts of their roles and stay on track and on time. This is a multifaceted working opportunity.

Job Responsibilities/Accountabilities

• Provide administrative support to Preconstruction department.
• Prepare, format, and distribute documents, reports, and presentations.
• Perform data entry and maintain accurate records and filing systems (digital and paper.
• Work effectively in a professional environment.
• Work efficiently with a focus on accuracy and timeliness.
• Maintain confidentiality.
• Communicate and coordinate effectively with employees at all organizational levels.

Supervisory / Budgetary / External Communication Responsibility

• This is an individual contributor role that will support the Preconstruction department.

Knowledge, skill and ability requirements (competencies required for job performance)

• Consistent dependability and availability.
• Ability to work flexibly in a fast-paced office environment.
• Aptitude to learn new systems.
• Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment.
• Ability to prioritize tasks.
• Keen attention to detail and strong problem-solving skills.
• Excellent written and verbal communication skills.
• Knowledge of standard office procedures and equipment.
• Skill in learning new computer software packages.

Prior Work Experience And Educational Requirements

• High School Diploma or GED is required.
• 1-2 years of experience in the administrative assistant field.

Physical Demands

The physical demands are those associated with working in a typical office environment and miscellaneous filed travel.

NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the job description.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled