Dynamic Administrative Assistant — Payroll & Events Support

ASM Global; Franklin (TN); On-site; USD 42,000 - 65,000; Full time

Job summary

Legends Global is seeking an Office Services role to implement administrative systems, manage payroll data, and support event operations in our Franklin, TN location. You will handle timesheets, payroll reporting, calendar management, and records while collaborating with management on projects.

The role requires an Associate degree or accounting experience, payroll expertise, and strong MS Office skills; hospitality experience is a plus.

Qualifications

• Associates Degree or three years of accounting experience required.
• Experience in Hospitality is a plus.
• Experience in office management principles and procedures.
• Payroll experience is required.
• Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills.
• Ability to perform duties above expectations with little supervision.
• Professional demeanor with poise and ability to uphold the company name.
• Hours may be extended or irregular including nights, weekends, and holidays.
• Travel to our second venue in Dallas may be required.
• Excellent organizational skills.
• Ability to participate in a team environment.

Responsibilities

• Maintain timesheets and data entry of payroll; monitor payroll deadlines.
• Send payroll reports to management for review weekly.
• Complete time sheets for temp employees and email to personnel.
• Assist checking in employees, temps, and staff/vendors before events.
• Maintain calendar and coordinate on projects with Management Team.
• Maintain various files and records (attendance, event, employee, vendor).
• Meet and greet visitors, answer phones and direct inquiries.
• Maintain office supplies inventory and equipment functionality.
• Coordinate mailings (FedEx/UPS) and deliver mail correspondence.
• Draft letters and reports; prepare management reports (Excel/Word).
• Enforce corporate policies and procedures; stay informed on office functions.
• Support other roles (Accounting Clerk, Scheduling Coordinator, Payroll Clerk).
• Assist accounts payable and vendor statements review; support variance resolution.
• Maintain Product Receiving Log and contribute to team atmosphere.
• Hours will vary with events; some nights/weekends required.
• Perform related duties and special projects as needed.

Skills

Payroll experience

Office management

Written & verbal communication

Organizational skills

Education

Associates Degree

Bachelor’s degree in Other

Tools

MS Word

Excel

PowerPoint

Outlook

Database

Internet research

Job description

Legends Global is seeking an Office Services role to implement administrative systems, manage payroll data, and support event operations in our Franklin, TN location. You will handle timesheets, payroll reporting, calendar management, and records while collaborating with management on projects.

The role requires an Associate degree or accounting experience, payroll expertise, and strong MS Office skills; hospitality experience is a plus.